Resignation Request Acceptance Letter


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How to write a Resignation Request Acceptance Letter? Download this Resignation Request Acceptance Letter template now!


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How do you respond to an employee resignation? Do you need to write a thoughtful Resignation Request Acceptance Letter? Download this Resignation Acceptance Letter now!

So goes a popular saying in Dutch used to announce one’s departure without having to go into details. There is a time of arriving and a time of leaving.

Whatever the circumstances of your departure, this Resignation Request Acceptance Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward. 

Accepting a resignation letter from an employee is one of the best outcomes for the company and the employee. However, if the situation could be changed, due to changes in the work agreement or primary and secondary labor conditions, it's important to firstly set up a meeting to discuss the resignation. It's best to follow the instruction, the worst case is that the employee is thankful and does his or her best until the last working day. If you need to reply a resignation letter, consider the following suggestions on how to handle resignations in your team:

  1. Try your best to listen to more than half the time when you have the exit meeting or salary discussion;
  2. Stay calm and count to ten before you respond to the remarks of your resigning employee and replace anger with empathy;
  3. Arrange a proper handover and minimize disruption of his or her colleagues;
  4. Make sure the companies' message is consistent, from boss, HR, and colleagues;
  5. Only praise the former employee, you never know if you need them again in the future, or if they are willing to bring in a good deal;
  6. Announce the news via an email when the employee is still working;
  7. Stay in touch with the employee, or make sure he becomes an official alumnus and invite him or her for future events;
  8. Attempt to negotiate if the employee mainly leaves for small issues or affordable salary requirements;
  9. Ask for extra time if the person is difficult to replace in the time given;
  10. Re-evaluate your company risks;
  11. Throw a party on the last day(s) when the employee leaves.

Even though many resignations can be unpredictable, we hope the above ideas can be helpful. Keep them in mind to prevent the negative implications of the loss. We support you by providing this Accepting a resignation letter template and you will see that you will save time and increase your effectiveness. Please consider it might cause some stress for the employer who needs to find a replacement. Therefore it's important to give the notice in time (especially check with your contract), with for example two or four weeks, which is often an accepted minimum period of time.

We hope you made the best decision and this Resignation Request Acceptance Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next step!

SAMPLE – Resignation Acceptance Date Name Address Via Hand Delivery OR Certified Mail No. Dear Mr./Ms. Last Name : The purpose of this letter is to acknowledge receipt and acceptance of the attached written voluntary resignation of date which you hand‐delivered / mailed / emailed to name , title , at time ..


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