HTML Preview Sample Business Cover Letter page number 1.
BusinessVisaHQ Sample Business Cover Letter
MUST BE ON COMPANY LETTERHEAD
• A letter for each country and for each applicant
• The address of the embassy or consulate is not necessary
• The letter cannot be signed by the applicant and must be signed by a senior company official
[DATE]
Consulate General of [COUNTRY NAME]
Dear Visa Officer:
We are pleased to introduce [APPLICANT FULL NAME] traveling on behalf of [COMPANY NAME], a
national of [COUNTRY]. We are submitting their valid [COUNTRY] passport and required documentation
for a [VISA TYPE, LENGTH, AND NUMBER OF ENTRIES – i.e. 10 year multiple entry
business/work/tourist] visa.
[APPLIANT NAME] is currently employed as [JOB TITLE] with [COMPANY NAME] since [HIRE DATE] for
[LENTH OF SERVICE]. The primary contact information for [APPLICANT NAME] in the [COUNTRY OF
RESIDENCE] is [PHONE NUMBER and CORPORATE EMAIL ADDRESS]
[APPLICANT NAME] is currently planning a [TYPE OF VISIT] visit to [COUNTRY NAME]. NOTE: (if
business please explain the activities of the organization and applicant). [APPLICANT NAME] will depart
[COUNTRY NAME] on [DATE OF DEPARTURE] and will arrive in [ARRIVAL CITY on ARRIVAL DATE]
and remain for approximately [NUMBER] of days and will return [NUMBER OT TIMES TRAVELER IS
EXPECTED TO RETURN TO THIS COUNTRY IF REQUESTING MULTIPLE ENTRY VISA] over the next
[TIME PERIOD]. We would greatly appreciate any assistance you can provide us in expediting this process.
While there, [APPLICANT NAME] will be contacting [LOCAL COMPANY CONTACT INFORMATION]. Their
address contact information is:
[FULL ADDRESS]
[FULL PHONE NUMBER]
[COMPANY NAME] will assume all financial responsibility and guarantees that [APPLICANT NAME] will
have adequate funds in their possession while traveling, in addition to confirmed accommodations and
return transportation to [ORIGINATING COUNTRY]. [COMPANY NAME] also guarantees that
[APPLICANT NAME] will not become dependent upon the Government of [COUNTRY] in any way during
the course of their visit.
We appreciate your prompt attention to this matter. If there are any questions, please feel free to contact
me.
Kind regards,
[AUTHORIZED SIGNER/JOB TITLE]
Additional Instructions: