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SAMPLE LETTER OF TERMINATION FOR STAFF REDUCTION
Date
Ms. Sally Smith
(Present Position)
Dear Sally:
After a complete review of the economic issues and austere budget times facing our
institution, we can no longer continue your position with the institution. The purpose of this
letter is to acknowledge your termination, which is effective of DATE.
As we discussed during today’s meeting, we mutually understand and agree to the
following:
1. Benefits available to the employee
Severance package
Vacation/sick pay
Health insurance
Life insurance
2. Necessary information that the employee must share with the supervisor to complete
existing projects.
3. Discuss how the employee will remove personal belonging from the office and/or
institution-owned living facilities.
4. Discuss how the employee will return institutionally-owned materials (e.g., keys, ID card,
cell phone).
This letter represents the entire agreement between us and can only be modified in writing. If the
agreements outlined in this letter are not agreeable to you, you may contact INSERT NAME OF
THE APPEAL PERSONNEL MANAGER by INSERT DATE.
Sincerely,
Supervisor’s Name
Title
(Employee’s Name) acknowledges that he/she has read and understood this agreement.
(Supervisor’s Name) acknowledges that he/she is executing this agreement with the full
knowledge of the institution’s policies and procedures.
___________________________________
Signature of the Employee
___________________________________
Signature of the Supervisor
Date
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