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Request for Quotation
Graphic Design for Town of Okotoks 2017 Community Program Guides
The Town of Okotoks is seeking Requests for Quotation for a qualified graphic designer to
update and maintain the design of the 2017 Community Guide publications.
The Town publishes this guide three times per year for Summer, Fall, and Winter/Spring. We
are seeking quotations for a designer to start on the first publication for the upcoming Summer
issue. The project starts the second week in January with the deadline for design completion in
mid-February.
The Community Program Guide is a well-established publication with solid brand recognition.
We are happy with the current design and brand of the guide so a complete re-design is not
necessary, but rather we require a designer to manage the design of the publication within the
existing format. However, creativity and new ideas are welcome to refresh the look.
Community Program Guide Design Specifications
• Guide size varies, but is typically 64-88 pages (including front/back cover)
• 8” w x 10.5” h, full colour with bleed
• Images and content provided by the Town, as well as previous guide design files
• Designer to send files to Town’s printer (instructions will be provided by the printer)
• Designer must have experience with and use Adobe suite of products for design of guide
• All original files including design files, fonts etc. shall be provided to the Town upon
completion of each guide
• Community Program Guide 2017 timelines:
o Summer: content to designer from Town January 13; content from designer to
printer February 16
o Fall: content to designer from Town June 16; content from designer to printer
July 20
o Winter/Spring: content to designer from Town October 20; content from
designer to printer November 23
• Click here
to view all past Community Program Guides for reference
Submission Requirements
Submissions must include:
• Cover letter detailing experience and design approach you apply to projects or ideas
that set you apart from others
• Company information, graphic designer resume/ qualifications/expertise, and at least 3
client references
• Cost breakdown per guide, as well as number of proofs included
• Schedule for completion of work, given supplied project timelines above
• Samples of previous work that are similar to scope of this project