Procurement Process Chart
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Are you looking for a clear and professional Procurement Process Chart?
If you're feeling stuck, unsure where to begin, or simply lacking inspiration, this template is the perfect starting point.
Whether you already have a rough idea or still need to define your structure, this Procurement Process Chart provides a solid foundation. It covers all essential steps of the procurement cycle and helps you communicate your process professionally with all stakeholders.
Overview of a Typical One-Step Tender Process Flowchart
Buyer’s Key Steps
1. Forecast the Opportunity
Publish the forecast contract opportunity in the Annual Procurement Plan (APP)
If applicable, include the opportunity in the Extended Procurement Forecast (EPF)
2. Complete the Planning – Get Ready to Go to Market
Develop requirements and criteria weightings
Review the approach against the Principles of Procurement
Finalize the procurement plan or business case
If required, submit significant business cases (SBCs) to MBIE for review
Confirm delegated financial authority
Obtain approval to proceed to market
Finalize the RFx document and supplier response form
3. Advertise on GETS
Publish the opportunity with sufficient response time
Ensure compliance with Minimum Time Period requirements
4. Clarification Period
Set deadlines for supplier questions
Provide timely responses to all inquiries
5. Closing Date
Open and log all received responses
Acknowledge receipt to each supplier
6. Assess Mandatory/Pre-Conditions (If applicable)
Eliminate responses that do not meet mandatory requirements
Notify suppliers whose submissions have been excluded
7. Evaluate the Responses
Assemble the evaluation panel
Score all qualifying responses against weighted criteria
Shortlist based on whole-of-life value-for-money
Inform suppliers of their shortlist status
Obtain approval to negotiate with the preferred supplier
8. Negotiate the Deal
Prepare a negotiation plan
Negotiate with the preferred supplier
Conduct due diligence
Award the contract
Notify all participating suppliers of the outcome
Supplier’s Key Steps
1. Search for Opportunities
Register with GETS to receive government tender notifications
Apply to relevant supplier panels and qualification lists
Review agency Annual Procurement Plans (APPs) for upcoming opportunities
Save time and effort by downloading this intuitive Procurement Process Chart, available in multiple formats.
Don’t reinvent the wheel—use this professional structure to streamline your procurement documentation.
Download the Procurement Process Chart template now and make your process clearer and easier than ever!
DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.
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