Business Complaint Letter Format

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How to write a compelling Business Complaint Letter? An easy way to start your complaint is to download this example Business Complaint Letter Format now!

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How to write a compelling Business Complaint Letter regarding bad dressing of staff? An easy way to start your bad attire complaint is to download this example Business Complaint Letter Format now!

We provide this grievance letter template to help you draft your own complaint letter. When you want to start writing a grievance letter, consider the following: 

  • Put your complaint in writing to a responsible person within the company that has the power to change the procedures, business, companies output;
  • Clearly write ‘Formal complaint’ at the top of your letter and keep a copy;  
  • Save all written communication;
  • Keep copies of everything, make a paper trail and always include any replies you get when you respond;
  • include enough information to make clear the issue;
  • being grieved but you should not try to make your arguments for your position on the issue in the letter;
  • keep it short and factual, mention dates and times if necessary;
  • If they communicate verbally—create a written record by writing them an email with a record of what was said in the conversation: “just to confirm our conversation today concerning grievance.
  • Make sure the grievant is updated with relevant information or developments;
  • Keep track of timelines.

Here is a useful sample of a grievance letter: 

{{Name of contact person (if available)}}
Subject: Complaint Bad dressing
Dear {{Contact Person}},
I am writing this letter to let you know that your {{organization}} staffs have a very bad sense of dressing. It is quite annoying to see each staff member of yours wearing different type of clothes despite representing a single bank. In fact, banking should be a pleasure and with the kind of clothes that your staff is wearing it rather makes banking a pressure with your {{organization}}.
Apart from this even your bathroom is not well maintained for the use of customers and the décor is not any pleasing either. Besides there is no mirror in your bathroom for the convenience of the customers. 
Please ensure that you implement these suggestions before I visit your branch against next month and make your bank a better place.
With thanks. Yours sincerely,
Yours truly,
{{Your signature}}

Using this bad dressing complaint letter template guarantees you will save time, cost and efforts! Completing documents has never been easier! Download this Business Complaint Letter Format now!

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