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When we are talking about Project status reports, we mainly refer to structural reports with timely updates concerning the progress of existing projects. The reports provide details and information regarding general questions the management and stakeholders involved with the project seem to be asking (before they actually ask them).
How to use Project Status Reports in an effective way?
Project status reports are amongst the most important ways of communication between your project sponsor or board, various stakeholders and the project manager. Often, the reporting happens on a weekly, biweekly, monthly basis or at set milestones in the project’s path. Whenever it is prepared and shared, the most important thing is that the project manager is responsible for making clear and easy to interpret project reports. Therefore, it’s important the delivered reports are written concisely, offer high-level management information about a project, rather than every detail.
The main benefit of delivering effective project status reports is that the management keeps oversight and implicit sign-off moment on the project’s progress. An effectively created status report will inform about project health in terms of speed, quality, time, budget, milestones reached, and work completed, while also informs about potential risks and providing transparency about decisions and activity within the project.
To ensure that you are getting the most out of the time you spend creating reports and the time others spend reviewing them, here’s a simple project progress report in Excel. We provide a professional Excel Template to help you define your Project Management Planning, including an overview of Project Key dates and Workplan for Milestones. This report template enables you to quickly analyze and report the weekly hours spent on "resources", "ICT", "Business" etc, and if they are spent according to budget. Besides budget, it will give you space to weekly report activities regarding:
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