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How to resign as trainee with a formal resignation letter? What style is appropriate for a professional resignation letter? How do I write a short letter of resignation? We provide a perfectly written formal resignation letter that fits your needs!

There is a time of arriving and a time of leaving.

Whatever the circumstances of your departure, this Resignation Letter For Trainee can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward.

So, you have accepted another job offer and are about to leave your current job that, until recently, was very important to you. Keep in mind that no one outside of your company needs to know the reasons for your departure. Do not allow the events that led up to your decision cause you to be negative in the way you behave.

What style is appropriate for a professional resignation letter?

Whatever the circumstances surrounding your resignation there are key aspects to remember:

Keep it concise – less is definitely more
Keep it factual – emotion should not enter here
Keep it professional – use positive language
A good tip when writing a resignation letter is to write it, sleep on it and edit it. This will enable you to take out any emotion, good or bad, and stick to the facts.

What should be included in a professional resignation letter?
There is a formula to writing a resignation letter:

Date of leaving; ensure to take into account your notice period
Why you are leaving
Offer to help with transition; advise that outstanding projects will be completed
Thanking your employer for the opportunity Remember, new employers tend to take the side of former employers over the job candidates when checking references, some will conduct full background checks. It is very important not to alienate a former employer, wherever possible, for your future career.

When you want to quit your job, it's best to make a written announcement and keep a few week's or months' notices. At least 2 weeks would be the absolute minimum in many countries. It’s important to formalize your departure by notifying your employer in writing with a formal retirement letter. The letter should include the details of your departure, such as the date you are resigning/retiring, which will be the last day you work. You may be able to negotiate about the exact retirement date since it might be mutually beneficial to change the date for you and your employer.

If you can help during the transition that will follow your resignation, mention this as well. Make use of our resignation leave letter template to help to come to a perfect personalized version. The objective of writing this letter is to announce your retirement date to your boss or HR manager and to request a meeting to discuss the handover and other formalities.

Whether the letter is formal, or not, we advise putting the reason for the leave in the first paragraph of the letter's body. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph. Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.

The way you present yourself is important and should always get your utmost attention. There are many rules to follow when writing a formal letter like a Formal Resignation Letter, and these are the essential rules to follow:

Step 1: Type your address

Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.

Step 2: Type the date

Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left.

Step 3: Type the recipient's address

Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual.

Step 4: Type the salutation

Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name.

Step 5: Compose the letter

In the first paragraph of the letter's body, you state the purpose of the letter. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.

Step 6: Close the letter

Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.

Useful sentences for formal resignation letters:

Dear Mr., Mrs. Supervisor,
Dear Mr./Mrs. {{Supervisor’s Name}},
To Whom It May Concern / Dear Mr., Mrs.,
This email is to notify you that I am resigning my position as {{Traineeship position}} with {{Company}} effective {{Day}}, {{Effective Date}}.
My last day of employment will be {{Effective Date}}.
This includes the required two weeks’ notice period.
I have enjoyed working here very much and I want to thank you and the whole {{Department}} team for all the support and encouragement you have always given me. In order to achieve my long-term career goals, I have accepted another position with another company.
Please know that I am available to help in any way that will make my departure as easy as possible for the company.
Again, it has been a pleasure working as a part of your department and I want to wish everyone at {{New Company}} the best of luck for the future.
I would like to thank you for all of the opportunities that I have had whilst at {{Company name}} and I wish you all continued success.
Thanks again for everything.
Please let me know what assistance you'll require from me during the transfer period.
Yours sincerely,
{{Trainee Signature}}

Suggestions for a resignation letter and when you resign:

Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you.
Say goodbye to all your colleagues. Thank your co-workers and supervisors personally and/or via email.
Depart in a professional manner, this will be the impression that will last.
Encourage them to reach out while you’re still at the company if they have any questions or concerns.
Keep working hard until the end.
Continue to put in as much effort during your notice period as you did on your first day.
Don’t miss work or come in late.
Discuss necessary references you might need in the future when you apply for another job.
Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you.
Make an exit interview appointment with HR and discuss the last payment: when it will be made and how unused holidays need to be processed and how to transfer any portable pension plans and company benefits.
Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future.
Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave.
Remove any personal items, and organize both your digital and hardcopy files properly.
Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
Do not feel guilty about leaving!

Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time. As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Resignation Letter template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.

We hope you made the best decision and this Resignation letter sample can be of good use to you, in order to write a formal resignation letter. Download this set of formal resignation letter templates that can be used in different circumstances. Good luck with the next chapter in your career!

DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

Resignation Letter For Trainee

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