Job Offer Cancellation Letter
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Do you need a ready-made template for job offer cancellation? In what manner should you politely withdraw an offer of employment? You can use this letter template to document your decision to cancel a job offer. The letter should include the reason you are canceling the offer and should be sent as soon as possible. We provide a well-crafted job offer cancellation template that
suits your needs!
A job offer cancellation letter, sometimes referred to as a job offer withdrawal letter, is a formal document used by an employer or hiring manager to inform a job candidate that a previously extended job offer is being withdrawn or canceled. This letter is issued when the employer has a compelling reason to revoke the job offer, such as changes in business circumstances, budgetary constraints, or unexpected issues with the candidate's background check or references.
Here are the key elements typically included in a job offer cancellation letter:
- Date: The date when the letter is written and sent.
- Employer's Information: The employer's name, company name, address, and contact information.
- Candidate's Information: The candidate's name, address, and any other relevant contact information.
- Subject: A clear and concise subject line that states the purpose of the letter, such as "Cancellation of Job Offer."
- Salutation: A formal greeting addressing the candidate by name (e.g., "Dear [Candidate's Name]").
- Explanation: A brief and clear explanation of the reason for the job offer cancellation. This might include details about changes in company circumstances, restructuring, budgetary constraints, or specific issues related to the candidate's background or references.
- Acknowledgment of Regret: Express genuine regret and apology for having to cancel the job offer, recognizing the disappointment and inconvenience it may cause the candidate.
- Notification of Cancellation: A clear and unequivocal statement that the job offer is being withdrawn or canceled. This should be stated in a straightforward and professional manner.
- Offer of Support or Alternatives: In some cases, the employer may offer support or alternatives to the candidate, such as helping them find other job opportunities within the company or providing resources for job search assistance.
- Contact Information: Contact information for a designated individual (e.g., HR representative or hiring manager) whom the candidate can reach out to if they have questions or need further clarification.
- Closing: A courteous closing statement (e.g., "Sincerely" or "Yours truly") followed by the signature of the person responsible for issuing the letter.
It's important to handle the cancellation of a job offer with sensitivity and professionalism, as it can be a disappointing and stressful experience for the candidate. Employers should strive to communicate the reasons for the cancellation clearly and avoid any language that may exacerbate the candidate's feelings of disappointment or confusion.
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