How to write a compelling and formal invitation letter for a Business Meeting in Japan for Visa purposes? We provide this Official Letter that fits your needs!
There are many rules to follow when writing a formal letter for an official invitation to a business meeting in Japan. These are some essential rules to follow:
Step 1: Type your address
Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.
Step 2: Type the date
Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left.
Step 3: Type the recipient's address
Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual.
Step 4: Type the salutation
Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name.
Step 5: Compose the letter
In the first paragraph of the letter's body, you state the purpose of the letter: a business visit to Japan. In the paragraphs following, you can use examples to support your main argument, when and where you will meet and for how long you will stay in Japan.
We provide all the necessary information as follows: Applicant’s Name: Applicant’s Position in the company: the Business purpose of this trip (Describe in detail.): Date of Arrival in Japan: Date of Departure from Japan: Visiting company in Japan Name of the company: Address of the company: Contact person’s Full Name: Contact person’s Telephone Number: Sincerely Yours, Signature Printed Name Title (NOTE) This letter must be written on an official letterhead of your company.
In the final paragraph, you need to summarize the purpose of your letter again. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.
Step 6: Close the letter
Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.
Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.
Download this formal Invitation Letter to Japan for a Business Meeting now, good luck!