Block Letter Format


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What is block letter format? Are you looking for a template in block letter format? Check out this example block letter format and learn how to make your own block format in MS Word.


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What is block letter format? Are you looking for a template in block letter format? You can download a sample template here. It's easy to use and includes all the necessary elements for a professional letter. It's the perfect way to create a clear and concise letter.

A block letter format refers to a style of writing or formatting a letter that is characterized by the use of aligned text, typically left-aligned. In a block letter format, each part of the letter, including the sender's address, date, recipient's address, salutation, body of the letter, closing, and signature, is positioned at the left margin or justified to the left. 

Here is a basic outline of the block letter format:
  1. Your Address (Sender's Address):
    • Your address is placed at the top-left corner of the page.
    • Include your street address, city, state, and ZIP code.
    • Skip a line after your address.
  2. Date:
    • Write the date on the next line, aligned with the left margin.
  3. Recipient's Address (Inside Address):
    • Include the recipient's name, title (if applicable), company or organization name, street address, city, state, and ZIP code.
    • Skip a line after the recipient's address.
  4. Salutation:
    • Begin the letter with a salutation, such as "Dear Mr./Ms. Last Name:".
    • Skip a line after the salutation.
  5. Body of the Letter:
    • Write the main content of the letter. Keep the text left-aligned or justified to the left.
    • Use paragraphs as needed. Skip a line between paragraphs.
  6. Closing:
    • Use a closing phrase, such as "Sincerely," or "Yours truly," followed by a comma.
    • Skip four lines to leave space for your signature.
  7. Signature:
    • Sign your name in the space between the closing and your typed name.

The block letter format is a professional and widely accepted style for business letters. It provides a clean and organized appearance.

The most common layout of a professional business letter is known as Block Format (or ‘Full block’). It is the easiest format to use and simplest to set up in your word processing program. Using this format, the entire letter from the beginning to the end of the letter, including your contact information, the date, the employer’s contact information, the body of the letter, the greeting, and the closing, signature, is all left-justified. 

Also, in block format, the content on the page is single-spaced, except for a double space between each paragraph (as well as space above and below the date, above and below the salutation and signature). This gives a clean and professional look to your letter. The block format is perfect for a cover letter created to accompany a resume as part of a job application. Keep reading to learn more about block format cover letters and review examples and templates.

As you may know, there are in general 3 popular modern business letter formats, which are: fully block format, modified block format, and semi-block format. Another commonly used letter format is known as the modified block format, in which the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, the difference with a Block format, is that in Modified Block format, the date and closing, have a tab to the center point of the letter, and that is where you begin to type. It is more suitable to use this format on less formal occasions.

This Block letter format template provides a sample of how to write a business letter according to letter format. Therefore, when formatting your letter, make sure to use this business letter format template to ensure you structure and communicate professionally.

Feel free to download this intuitive template which is available in several kinds of formats or try any other of our basic or advanced templates, forms, or documents. Do not try to reinvent the wheel every time you are facing a challenge. Consider learning from others who have gone through the same challenge before you. 

Download this Block letter format and save yourself time and effort! You will see that professionally formatting your letter has never been easier.


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