705.722.5176 meetatgeorgian.com 1 month Distribute draft program to key participants Design Print: Registration Packs/Program/Menu Cards Recruit assign duties to staff as needed from volunteers Send Press Release Send Reminders in Media Meet with Event team venue coordinator Registration deadline (large conferences) Get approvals on Marketing Material from Venue and Sponsors 2 weeks in advance Final RSVP date (annual dinners, training sessions/workshops) Send letter of confirmation to main speakers/VIPS (include schedule, travel details, arrangements for accommodation, meals transportation) Send letter of confirmation to session chairs/introducers (include session times bio of presenters) Send registered participants map, registration times (large conferences) Confirm entertainment Confirm total numbers with catering/special meal requirements 1 week in advance Confirm seating arrangements/exhibitor layout Make place cards/nametags Print signage (direct to location of event, registration location, workshop times room ’s, directional to meal locations) Prepare box of supplies (tape, pins, sewing kits, markers etc.) Print program/registration packs (program, venue map, local area maps/info) Hold a pre-event meeting with your venue coordinator to review entire event Day before event Place directional signage (exterior/interior) Start event set-up if available Compile Registration Packages/Programs Day of event Walk through at venue Photographer walk-through Delivery from florist Deliveries of rentals/equipment One Georgian Drive Barrie, ON L4M 3X9 T..
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