Example of an agenda for an Annual General Meeting The agenda of the Annual General Meeting (AGM) will depend on the legal structure of the organisation, how actively it has been operating over the past year and how much engagement the board is seeking from the owners.. twentieth etc Annual General Meeting of XYZ Introduce other directors/trustees Declare any apologies from directors Chairman to say: “I confirm that under the Constitution/Trust Deed of XYZ we have a quorum and I declare the meeting of shareholders/beneficiaries properly constituted.” http://governance.tpk.govt.nz 1 (Quorum = the number of shareholders having the right to vote which is included in the Constitution or Trust Deed) I advise the meeting that members of the press and non-shareholders may be present..
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