Employment Offer Letter Sample

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How do you write an Employment Offer? What do you say in an employment offer letter?

An Employment Offer letter is an official written letter by the Hiring manager or Boss on behalf of the company and sent to the job seekers that are selected for the job. When a company representative provides a verbal offer, they usually firstly give a phone call to the selected candidates to let them know that they are selected and that there will be an offer for the position. A formally written confirmation letter of employment is always better, so both employees and employers are aware of the conditions of employment.

Candidates may choose to accept job offers, sign and return letters officially accepting the position. If the offer does not meet the applicant's expectations, he or she may decide to counteroffer or reject the offer. Are you writing an offer to a job candidate for an open vacancy and you are asking yourself what should be included in a job offer letter.

What does the Job offer letter contain?
This letter confirms the details of employment provision, which may include:

  • General Job description ;
  • Responsibilities;
  • Job title;
  • Starting date of employment;
  • Salary;
  • Paid vacation;
  • Report structure;
  • Work schedule;
  • Insurance and other benefits;
  • Offer confirmation and acceptance confirmation.

Terms and conditions of employment can be included in a letter of offer, or they can be set out in an “Employment Agreement.” 

A job offer letter is generally sent by e-mail or submitted in person after a successful second interview, although it can be extended by phone. However, employment clauses must also be obtained in writing. We support you by providing this sample Offer, which will help you to create the perfect one! For sure this HR Offer Letter will grab the imidate attention of the reader. They are crafted by HR professionals, are intelligently structured, and easy-to-navigate. It comes in Microsoft Office format, is ready to be tailored to your personal needs. 

This will save you or your Hiring Manager / HR department time and effort and help you to get the best candidates selected!  Completing your offer to the job candidate(s) has never been easier!

Employment Offer Letter Sample

Dear {{Employee name}}, 

We are pleased to offer you the position of {{Designation}} in our {{Name of Function}} based at {{Location of Posting}}. Your immediate supervisor will be {{Name of Reporting Manager}}. We trust that your knowledge, skills, and experience will be among our most valuable assets.
As discussed, and agreed with you, you will be eligible to receive the following beginning on your joining date:

  • Salary: Annual gross starting salary of {{Amount}}, subject to tax and other statutory deductions
  • Sales Incentive: As per the prevailing company scheme {{Only Applicable for Sales personnel}}
  • Business Travel allowance and reimbursements as per company policy.

This offer letter is valid till {{Expected date of joining}}.  Please send a signed copy of this letter indicating your acceptance to join and a resignation acceptance letter from your current employer to our HR.

Your Appointment Letter will be issued on the date of joining. The joining formalities and induction will be carried out in our {{Location}} office. Please submit the following documents to HR at the time of your joining:

(1) photocopies of your degree certificates 
(2) certifications, if any 
(3) experience/ relieving letters 
(4) two color passport-size photos 
(5) latest salary slip from your previous organization and 
(6) proof of address.

We look forward to welcome you aboard. 
Yours sincerely,

{{Company}}
{{Signature}}                                                                     
{{Formal Name}} {{Title}}   

Download this Job Offer Letter sample now for your reference.


DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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