Basic Business Letter

When writing a professional letter in the United States, or to an American businessman, it's wise to follow the USA standard for business letter formatting. This means you position the addresses of the sender and recipient and using the proper salutation and closing. There are many occasions when a professional letter is appropriate. These include an business proposal, sales letter, application letter, a thank you letter, and a letter accepting or declining a job offer.

Every professional letter should contain the following, in this order:

Optional: Subject: If you consider adding a subject, it’s not common in the basic business letter format, but you may add it under salutation (UK standard) or above the salutation, which is nowadays also common. It starts with ‘Subject:’ and must be short, specific, and placed

The body of your letter should be single-spaced and left-justified. There should be a blank line between paragraphs. The body of the letter should contain:

Here are some other tips for writing a proper professional letter.

Therefore, when formatting your letter, make sure to use this business letter format template to ensure you structure and communicate in a professional. Feel free to download this intuitive template that is available in several kinds of formats or try any other of our basic or advanced templates, forms, or documents. Do not try to reinvent the wheel every time you are facing a challenge. Consider learning from others that have gone through the same challenge before you. 

Download this Basic Business Letter template and save yourself time and effort. Making sure you follow the right communication guideline when drafting your letter just became a little easier!