What is Block Format? How to create a Block Style Business Letter? An easy way to start completing your document is to download this example Block Style Business Letter template now!
We provide this Block Style Business Letter template to help professionalize the way you are working. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!
What are the 3 formats of a business letter?
This Modern Business Letter template can help you find inspiration on how to create a professional email or letter. This Modern Business Letter covers three different types of common letter formats: fully block format, modified block format, and semi-block format.
The most common layout of a professional business letter is known as Block Format (or ‘Full block’). It is the easiest format to use and simplest to set up in your word processing program. Using this format, the entire letter from beginning to the end of the letter, including your contact information, the date, the employer’s contact information, the body of the letter, and the greeting and closing, signature, is all left-justified. Also, in block format, the content on the page is single-spaced, except for a double space between each paragraph (as well as a space above and below the date, above and below the salutation and signature). This gives a clean and professional look to your letter. The block format is perfect for a cover letter created to accompany a resume as part of a job application. Keep reading to learn more about block format cover letters and review examples and templates.
What is Modified Block Format?
Another commonly used letter format is known as modified block format, in which the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, the difference with a Block format, is that in Modified Block format, the date and closing, have a tab to the center point of the letter, and that is where you begin to type. It is more suitable to use this format on less formal occasions.
What is Semi-Block Format?
The last, and less commonly used letter style is Semi-Block format. It is like the modified block style except that each paragraph is indented instead of left-justified. Semi-block letters are like 'Modified block letters, with the exception the paragraphs are indented. Modified semi-block business letters are considered a little less formal than full-block letters.
Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guiding.
Writing tips for professional letters
If the format matters a lot to the recipient, for example in the Financial or Legal work field, consider consulting a local business writing handbook or do a query on a search engine on the internet, to find more details about the common best practices. if you have any questions or doubt the accuracy of this document for your situation. Here are some other tips for writing a proper professional letter.
- Make sure your letter is diplomatic and respectful.
- Keep it concise, also 'Short and Sweet'. Make sure the bottom line is clear without going through a lot of details.
- Use standard fonts. Verdana or Calibri (sans serif) of Times New Roman (Serif) are widely accepted fonts.
- Font size: typically typed in a 12-point size.
- Make sure to have correct grammar, punctuation, and spelling. Use a colon (:) after the salutation and a comma (,) after the closing.
- Ask somebody you trust to proofread the letter or check your letter thoroughly for errors before sending it.
Using this Block Style Business Letter template guarantees you will save time, cost, and effort! Completing documents has never been easier!
Download this Block Style Business Letter template now for your own benefit!