Order Letter Example



How do you write a letter of order? Do you need a place order letter and are looking for a sample? 

This ready-made Place Order letter template is well suited for any kind of purchasing matter. Communicating in a clear and professional way with your suppliers will get respect and will bring you and your company further in life and business.

What is an Order letter?
Order letters are very important in any business. An order letter, which is also called a purchase order letter, and is a formal letter that is issued by companies or organizations to order goods or services from a provider. This letter functions as an agreement or contract between the purchaser and the seller. Therefore, consider writing order letters a an art. There are obviously many different ways to write Order letters, but the ideal approach depends on condition and situation.

Selecting the best words is very important in writing an effective Order letter. Any error or incompleteness may mean further corresponding, shipping delays, complicated billing, repacking, and loss of business.

An order letter need not be preceded by an inquiry or offer. Information received from catalogs and advertisements also helps people and parties in placing and selling. Hence it has great importance. Proper care should be taken in the drafting the order to ensure efficient handling and to eliminate all doubts resulting in loss of time and possibly of the market. The desired facts are:

  • Details about what you are ordering or reserving.
  • Directions for shipment.
  • Manner of payments.
In both order and reservation messages, the main idea is in the first paragraph we are reserving or ordering something. Our explanatory paragraphs give whatever details the order requires- about quantity, color, style, size, price, payment, location, shipment data, place; plus any specific instructions our reader might need. The last paragraph invites prompt shipment and dated action if desired.

There are several ways to draft such a letter. However, keep in mind to mention all relevant discussed payment terms, such as a detailed description of goods or services, delivery time, formal company names, signatures, etc.

Order Letter Example:

Dear Mr./Mrs. {{Name}},
We are placing an order for
Total cost CIF
Our account will be settled by an international banker’s draft through the Bank. As usual, the goods will be packed in shockproof wooden boxes and shipped to {{Location}}. Since we must have this merchandise for the annual fair, please confirm that you will deliver by 1 March at the latest. Best Regards,

We support you by providing this letter to suppliers purchasing merchandise or service order letter template, which will save you time and effort and help you to arrange a purchase the right way. Check out this file now and download this place order letter template to enhance your purchasing process!

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