Employment Letter Sample


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How to request an employment verification letter from HR? Download this Employment Letter sample now for your reference!


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How to request an employment verification letter from HR?

This Employment Letter classifies as a sample Human resources (HR) document. Building a business has many steps and requirements, and one crucial component of starting and getting a business to grow that often gets overlooked is HR. Having an HR manager or department within your company requires effort and knowledge, and, depending on the size and industry, might become quickly overwhelming. 

Within an organization, the Human resources department manages its employees, from the beginning: by selecting and recruiting staff (sifting through resumes, job applications, and conducting interviews), onboarding and training them, do performance reviews (KPO setting, annual review, etc), all employment-related paperwork, and finally also arranges the termination of the employees. They need to oversee the organization's fair employment practices, HR Handbook, workplace safety, benefits, payroll, and vacation time.

We support you and your company by providing this Human Resources document template, which will help you to make a perfect one! This Employment Letter Sample is created by HR professionals, and intelligently structured, and easy-to-navigate through. Pay close attention to its content, to make sure that it fits your own needs.     

Employment Letter Sample

Dear Name, 
We are pleased to offer you the position of {{Designation}} in our {{Name of Function}} based at {{Location of Posting}}. Your immediate supervisor will be {{Name of Reporting Manager}}. We trust that your knowledge, skills and experience will be among our most valuable assets.
As discussed, and agreed with you, you will be eligible to receive the following beginning on your joining date:

  • Salary: Annual gross starting salary of Rs. {{Amount}}, subject to tax and other statutory deductions
  • Sales Incentive: As per the prevailing company scheme {{Only Applicable for Sales personnel}}
  • Business Travel allowance and reimbursements as per company policy.

This offer letter is valid till {{Expected date of joining}}.  Please send a signed copy of this letter indicating your acceptance to join and a resignation acceptance letter from your current employer to our HR.

Your Appointment Letter will be issued on the date of joining. The joining formalities and induction will be carried out in our {{Location}} office. Please submit the following documents to HR at the time of your joining:

(1) photocopies of your degree certificates 
(2) certifications, if any 
(3) experience/ relieving letters 
(4) two color passport-size photos 
(5) latest salary slip from your previous organization and 
(6) proof of address.
We look forward to welcoming you aboard. Yours sincerely,  

Download this Employment Letter template now! This will save you or your HR department time, cost, and effort and helps you to create a robust HR system.

Also interested in other HR templates? Browse through our database and get instant access to hundreds of free and premium HR documents, HR forms, HR agreements, and more.


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