Simple Resignation Letter sample


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How do I professionally resign via email? Do you need to write a thoughtful resignation letter? Download this Email Resignation Letter now!

So goes a popular Dutch saying used to announce one’s departure without having to go into details. There is a time of arriving and a time of leaving. Whatever the circumstances of your departure, this Email Resignation Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward. 

Email Resignation Letter sample sentences:

  • To Whom It May Concern, / Dear Mr., Mrs., / Dear Mr. /Ms. {{Last Name}},
  • Please accept this letter as notification that I am leaving my position as a Job with.
  • I am writing to inform you of my decision to resign from my position as {{Job Title}} for {{Company}}.
  • As required by my employment contract I am giving two weeks’ notice, effective today. 
  • My last day at work will be {{Date, Year}}.
  • As per our contract, I will be pleased to continue working during my notice period that ends on {{effective date}}.
  • I am also willing to consider leaving earlier should we mutually agree on a suitable process. 
  • Kindly advise me of the preferred handover process of any assets or loans that I might have.
  • Though I regret to leave the team, I greatly appreciate the support I have received during the {{number of years}} of service.
  • I want to thank you and staff for all the professional guidance I have received during this period. 
  • The company is poised for remarkable growth, and I wish you and {{COMPANY}} much success in all future endeavors.
  • Kindly let me know what I can expect as far as my final work schedule, accrued leave and employee benefits entail. 
  • I have completed all my current projects well before their deadlines, and I am also willing to pass my responsibilities to my successor. 
  • I will happily train him and, if needed, I can also help in interviewing the replacement candidates.
  • Kindly consider this letter as a formal/official notice of my resignation from my position as {{name of position}} for {{name of the company}}. 
  • My resignation will be effective on {{effective date}}. 
  • This includes the notice period of {{number of weeks}} weeks.
  • As you probably already know the reason for my departure {{this is optional, you can either mention that you have received a new offer at {{Company}}, or that you are relocating, etc}}. 
  • {{Here you can thank your manager for help in getting the new position since you gained great experience while working with him}}
  • I would like to thank you for the many opportunities I have had with this organization. 
  • I would especially like to thank {{names of colleagues}} for their support and guidance and {{mention positive experiences you have had at the workplace}}.
  • I wish you and {{company name}} the very best for the future. 
  • {{Ask how you can clean off loans or accruals of assets that you might have gained from the company}}. 
  • I have given this decision a lot of thought. 
  • I have decided that it is time for me to move on and have accepted a position elsewhere.
  • Please let me know what I can do to assist with the transfer of my responsibilities before I leave.
  • Kindly let me know if I can be of any help during the transition and help my replacement into his/her new role. {{Mention that you will mentor the new person even after your last date}}.
  • I would like to take this opportunity to thank you and {{Company}} for having me as part of your team.
  • I wish you and the staff all the very best and also look forward to staying in touch with you. 
  • You can email me anytime at {{email}} or call me at {{phone number}}.
  • I wish you all the best for the future.
  • Thanks again for everything.
  • Yours sincerely,

Please consider it might cause some stress for the employer who needs to find a replacement. Therefore it's important to give the notice in time (especially check with your contract), with for example two or four weeks, which is often an accepted minimum period of time.

We hope you made the best decision and this Email Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next step!


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