Written Warning Template


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How to write a proper and effective warning letter? An easy way to start completing your warning message is to download this document with 12 kinds of warning letter templates now!


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How to write a proper and effective warning letter? An easy way to start completing your warning message is to download this document with 12 kinds of warning letter templates now!

A written warning or write-up form is given by an employer to an employee when an employee shows a specific type of performance, that requires some tracking. Since his or her performance in the workplace needs to go on the record, it either is to exemplify their work or for disciplinary action which can also mean termination. Each company should create a disciplinary procedure that explains how many verbal or written warnings are needed before a final warning or dismissal. Besides, it should state when a given verbal warning and its written confirmation of it,  will remain in force.

Since this form is made for employment, it classifies as a sample Human resources (HR) document. Building a business has many steps and requirements, and one crucial component of starting and getting a business to grow that often gets overlooked is HR. Having an HR manager or department within your company requires effort and knowledge, and, depending on the size and industry, might become quickly overwhelming. 

Within an organization, the Human resources department manages its employees, from the beginning: by selecting and recruiting staff (sifting through resumes, job applications, and conducting interviews), onboarding and training them, do performance reviews (KPO setting, annual review, etc), all employment-related paperwork, and finally also arranges the termination of the employees. They need to oversee the organization's fair employment practices, HR Handbook, workplace safety, benefits, payroll, and vacation time.

We support you and your company by providing this Human Resources document template, which will help you to make a perfect one! This written warning form is created by HR professionals, and intelligently structured, and easy-to-navigate through. Pay close attention to its content, to make sure that it fits your own needs. 

We provide this written Warning Letter template with text and formatting as a starting point to help professionalize the way you are working.

To: Employee
From: Appointing Authority or Delegated Person
Re: Warning ‐ Returning late from lunch
Your lunch break is from 11:30 a.m. to 12:30 p.m. You recently exceeded your lunch break two times. On October 28, 2012, you did not return from lunch until 12:45 p.m. Yesterday, you did not return until 1:00 p.m. You did not ask for leave to cover these absences or notify anyone that you would be late returning from lunch. I will approve annual leave to cover these absences. However, I am formally warning you that further instances of exceeding your lunch break will result in leave without pay and discipline.
You are to return from lunch by 12:30 p.m.  If an emergency arises preventing your timely return, you are to notify your supervisor before 12:30 p.m. Your supervisor can approve annual leave to cover the absence, but only for a genuine emergency. This warning is not a disciplinary action. However, failure to heed this warning will result in disciplinary
action. I will not place this warning in your personnel record. I will keep one copy for my files and I will forward one copy to your evaluating supervisor for inclusion in your supervisory file. You have a right to respond to this warning.  Please do so by.  Your response may be mailed to me at or faxed to me at or emailed to me at.  I will attach your response to each copy of the warning. Should the same or similar conduct addressed by this warning recur, this warning may be used to support the severity of any future discipline, in which case, a copy of this warning will be included in your personnel record?
cc: Supervisory File

Using this Written Warning Template guarantees you will save time and effort! It comes in Microsoft Office format, is ready to be tailored to your personal needs. Download this Warning Letter template now for your reference.


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