Sample Formal Complaint Letter


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How to write a formal complaint letter to director for poor service received? Download this formal Complaint Letter template now!


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How to write a complaint letter to director for poor service received? Do you have an urgent concern or complaint and you want to write a Complaint Letter?

In this case, we know you don't want to spend more time on the issue, but its good you act and complaint about the situation. A complaint hopefully increases the quality and service level of the organization that caused the issue. 

Professional Complaint Letter for poor service:

Dear {{Contact}},
On {{date of the contract}}, I purchased {{rented or leased}} a {{service}} from you:
model {{model number}}, at a price of {{give as much detail as possible – include model or other
identifying numbers that might apply}}. The purchase agreement was made at your store located at {{give details about the location of the store, the person you dealt with, and any particular or relevant representations made
to you about the product, goods, or services}}. 
{{Describe the problem here}}
{{State exactly what you want from the business}}
I look forward to your immediate reply. You can contact me at my home telephone number at {{Contact information}}. 
Conclusion: indicate that you are expecting an early response/resolution to/of your complaint and your emergency and/or other contact information.}}
Unfortunately, the problem remains unresolved.  I am hereby requesting that you: List specific actions you want {{such as: refund, exchange or repair the item}}.
Thank you for your anticipated assistance in resolving my problem.  Please contact me at {{telephone number and/or e-mail address}} if you have any questions. Sign the letter and send it by registered mail, fax or courier.
Yours truly,

This Complaint letter comes in Microsoft Office format, is ready to be tailored to your personal needs. You can add text, remove content that isn’t applicable, change the look and formatting; in fact anything you are able to do with one of your own documents, you can do with this one as well. This letter template is deliberately designed to be flexible so that it can be adjusted to your needs and preferences.

Therefore, we do not recommend to spend lots of precious time searching for a suitable complaint letter. Just download this example Professional Complaint Letter template directly that has been put together for you!


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