Task Determine volunteer responsibilities and number of volunteers needed Begin meetings with chairs and co-chairs Chairs and co-chairs recruit additional volunteers Invite special guests or celebrities Establish cost to event participants Secure location Develop sponsor goals and packages Prepare marketing and PR plans Identify printing needs and prepare printing timeline Draft invitation and response package Compile invitation lists Secure sponsors and solicit in-kind donations Send out “Save-the-date” notices Secure catering bids Secure musicians and entertainment Secure media coverage Solicit in-kind donations Tour site Review volunteer needs and continue to draft more if needed Continue to add names to invitation list Secure permits and insurance Make preliminary layout and decoration plans Print tickets Other Due Date Status Execution Phase: This is the time to finalize logistics and do heavy marketing..
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