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What is the best way to write an application letter? How important is an application letter for a first-time applicant? Save time writing your own application letter and modify this sample letter template. Make sure to tailor the letter to the job and company you are applying to.

A formal application letter, also known as a cover letter, is a written document that accompanies a job application, resume, or CV (curriculum vitae) when applying for a job or a formal position. Its primary purpose is to introduce the applicant to the employer, highlight the applicant's qualifications and experiences relevant to the job, and express interest in the position. A well-crafted formal application letter can significantly enhance a job applicant's chances of being considered for an interview or further evaluation.

Here are the key components and elements typically found in a formal application letter:

  1. Contact Information: At the top of the letter, include your full name, address, phone number, and email address.
  2. Date: Below your contact information, write the date on which you're submitting the application letter.
  3. Employer's Contact Information: Include the name of the hiring manager or employer (if available), their job title, the name of the company or organization, and its address.
  4. Salutation: Address the hiring manager or recipient with a formal salutation, such as "Dear Mr. Last Name" or "Dear Hiring Manager."
  5. Opening Paragraph: State the specific job title you are applying for and briefly mention where you learned about the job opening (e.g., from a job posting, referral, or the company's website). Express your enthusiasm and interest in the position.
  6. Body Paragraphs: These paragraphs provide an opportunity to showcase your qualifications, skills, and experiences that make you a strong fit for the position.
    • Highlight relevant achievements, experiences, and qualifications that demonstrate your suitability for the role.
    • Use specific examples and metrics when possible to support your claims.
    • Address any specific requirements or qualifications listed in the job posting.
  7. Closing Paragraph: Reiterate your interest in the position and express your enthusiasm for the opportunity to interview.
    • Mention that you have included your resume or CV for their review.
    • If applicable, state your availability for an interview or follow-up discussions.
  8. Formal Closing: Use a formal closing, such as "Sincerely" or "Yours faithfully."
    • Leave several lines of space for your handwritten signature.
  9. Typed Name: Below the formal closing, type your full name.
  10. Enclosure Notation: If you are submitting additional documents, such as a resume or references, include an "Enclosure" or "Attachment" notation below your typed name.

A formal application letter should be concise, well-organized, and tailored to the specific job and company you're applying to. It should demonstrate your professionalism, attention to detail, and genuine interest in the position. Before sending your application letter, proofread it carefully to ensure there are no errors in grammar, spelling, or punctuation.

An application letter for a first-time applicant is a vital tool for making a positive impression, showcasing qualifications, and expressing enthusiasm and interest in the job. It helps the applicant compete effectively in the job market and increases the likelihood of progressing in the hiring process.

There are a few basic requirements for a formal application letter, such as the following:

  • Structured and written to highlight your strengths;
  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you are seeking;
  • Expands upon your resume; do not repeat it verbatim;
  • Includes the person’s full name if you do not know the gender;
  • Limited to 3-4 paragraphs and 1 page;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Introduce yourself: Be enthusiastic and authentic! Show off your character and personality.
  • Be concise & professional;
  • Demonstrate why you are a good fit;
  • Direct reader’s attention to your CV;
  • Highlight education & experience.

Formal Application Letter sample sentences:

Dear Mr., Mrs. {{Name}},
After reading the {{Job title}} listing available with {{Organization}} on the {{Website}}, I have become quite interested in this position. As a senior at the {{University}}, I will complete my
Bachelor’s Degree in Human Development in {{Date}}. 
The prospect of joining your staff in this role would be a welcome and exciting challenge.
Over the past semester, I have had the opportunity to participate in an internship with the {{Project}}. This involved working one-on-one with {{persons}} participating in staff meetings to review plans. Through this experience, I have demonstrated the ability to work independently as well as become a valued team member. 
In addition to my internship, my communication and leadership skills have been cultivated through my extracurricular involvement and conducting class group projects and presentations. Through this combination of skills and experience, I am confident that I could be an asset to your staff in the {{Job title}} position.
My resume is enclosed for your review. If you wish to contact me before then, you can reach me if you wish to arrange an interview at {{T+00000000}} and my email address is: {{[email protected]}}. Thank you for your time and consideration. Looking forward to your reply, Yours sincerely,

Our cover letter templates have ways to grab your employers’ attention. Every detail of importance of your letter is taken into account. After downloading and filling in the blanks, you can customize every detail, typography, font size, and appearance of your cover letter and finish in minutes. 

Download this formal Application Letter now and impress your future employer in minutes! Don't forget to add your resume to this letter.

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