Letter of Thanks


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How do you write a letter of appreciation and gratitude?

There are numerous situations in day-to-day business that can warrant a thank you letter. Some typical situations include appreciation for special consideration extended by another organization, thanking a speaker for a presentation at a board meeting, customer appreciation letters thanking customers for their patronage, thanks to employees for exceptional service or performance, thanks to an individual or organization for a customer referral, appreciation to volunteer service workers for their personal contributions to a public service campaign, etc. Great quality service deserves to be rewarded! If you want to send a proper Thank You Note to someone you conducted business with, we recommend that you check out this sample Letter of Thanks. This message will capture your recipient's attention for sure!

Letter of Thanks:

Dear Mr./Mrs.,
We want you to know that we are pleased with the quality of service your company provides. 
We sincerely appreciate your responsiveness and the way you conduct business. 
We have recommended your company to others because of our satisfaction with your service. 
We look forward to doing business with you for years to come. 
Yours sincerely,

As with business situations, there are many instances in day-to-day life that can warrant a formal thank you letter. Examples of typical personal thank you letter situations include a follow-up thanks after a job interview or offer, thanks to a company or institution in appreciation for exceptional customer service received, letter to friends and/or neighbors for their support during a difficult period, letters for wedding gifts, thanks to a service club or agency for the support given to family members, social occasion thank you letters for a wide variety of social situations, etc.

A thank you letter should be written like a standard business letter or personal letter, and should not normally exceed one page. Personal thank you letters can be hand-written in cases in which the addressee is a friend, acquaintance or relative. Thank you letters are also sometimes referred to as letters of gratitude. These types of thank you letters are usually written as formal business letters. 

For those who are in a Management position, and who work in Finance, Admin, HR, or purchasing, sending a collective or individual Thank You note from time to time can prove very motivating for those who receive one! The right stimulation will help you to achieve mutual goals faster and will benefit your results! 

Download this Letter of Thanks template now! After downloading and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Thank you note.


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