Job Task Flow Chart
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The technical definition of a process is that it is a set of activities that converts
inputs into outputs which meet agreed customer requirements. Inputs are the
things that we need in order to be able to carry out these activities – for
example, equipment, supplies, budgets, people, information. Outputs are the
end results of the activities – a service provided to a customer, a committee
report produced, an invoice paid. Everyone in an organisation is involved in
some process or another.
A flowchart can be used to:
- Document an existing process;
- Design an “ideal” process;
- Determine whether the steps in a process are logical;
- Identify bottlenecks and unnecessary complexity;
- Uncover duplication of effort;
- Identify opportunities to improve the process.
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Exhibit A: High-level flowcharts relating to the process of accessing hospital services Traditional non-booking system GP refers patient to hospital consultant Consultant sees patient in hospital outpatient clinic Consultant decides treatment or surgery is needed Patient attends preassessment clinic Patient called for surgery Secretary puts patient on the waiting list Patient admitted to hospital Hospital booking system GP refers patient to hospital consultant Consultant sees patient in hospital outpatient clinic Consultant decides treatment or surgery is needed Patient agrees admission date Patient is pre-assessed at the clinic Patient admitted to hospital GP direct access to outpatient clinics and hospital booking GP refers patient to hospital consultant GP books patient into hospital outpatient clinic Consultant sees patient in hospital outpatient clinic Consultant decides treatment or surgery is needed Patient agrees admission date Patient is pre-assessed at the clinic Patient admitted to hospital GP direct access to day-case surgery GP assesses patient using protocol GP books patient into hospital operating clinic Patient admitted to hospital Source: Adapted from ‘Just the Ticket’, by P.. Exhibit 6: Task flow chart Start Training manager provides event details Admin assistant completes facilities request form Request form signed by Training manager Form sent to Facilities manager Facilities manager checks room availability No Yes Booking recorded Room available Notify admin assistant Confirmation notice sent to admin assistant Admin assistant notifies Training manager Admin assistant notifies Training manager and service Training manager notifies service manager Notify finance department of charges No End Connect to process for booking external facilities Yes Organise new date The map to success 9 Producing such a flowchart stimulates challenge by both the staff involved and managers.. Exhibit 8: Task flowchart Start Repair requisition form received Phone cal
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