Decline Job Offer

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How to gracefully turn down a job offer and keep a door open? Download this sample letter to decline a job offer that you received from a company.

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How to gracefully turn down a job offer and keep a door open?

If you want to decline a job offer, for example, because the work requires you more traveling than you can accept, or due to salary, make sure that you are honest but also diplomatic. At some point in your career, you may have to decline an employment offer if the terms of employment or job description don’t fit your career objectives, personal requirements, or interests. Rejecting an offer should be done with care, making certain the employer understands you have carefully considered the offer. It is unnecessary to go into your reasons for declining the offer.

Never act on the thought that you no longer need to be particularly courteous since you won’t be working for this particular organization. People in every occupation have extensive networks; you never know when a thoughtless comment might come back to haunt you. In this type of letter, the bare bones should comprise:

  • Acknowledgment of the offer;
  • Sentence to show that you considered the offer;
  • Appreciation for the offer.

There are a few basic requirements for a letter to decline a job offer, which should contain the following.
Every letter should respect the following principles:

  • Structured and written to highlight your strengths;
  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to fact you received a better offer from another company.
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

It's possible that you have had several job interviews and a few companies, and you received 2 or more job offers. If you've received another, more generous offer, avoid mentioning the details of the job that you are accepting. Instead, focus on what you liked about the position you're turning down and end on a positive note.

We support you by providing this letter template, which will help you to make a perfect one! This Decline Job Offer is easy to customize and intelligently structured. Pay close attention to its content, to make sure that it fits your own needs. When you write the letter, consider keeping the door open for future possibilities. Maybe the other job you accept is not the right fit.

After downloading and filling in the blanks, you can customize every detail, typography, font size, and appearance of your letter and finish in minutes. 

Download this Decline Job Offer template now or check out other rejection letter templates here.

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