Rejection Letters


Whatever the reason is that you want to decline an offer, whether it's to decline a job offer, a project proposal, or simply a donation request, it's always important to respond in a proper way. When you write the letter, consider keeping the door open for future possibilities. Maybe the other opportunity, project, or job you accept is not the right fit.

For example, because the work requires you more traveling than you can accept, or due to salary, make sure that you are honest but also diplomatic. At some point in your career, you may have to decline an employment offer if the terms of employment or job description don’t fit your career objectives, personal requirements, or interests. Rejecting an offer should be done with care, making certain the employer understands you have carefully considered the offer. It is unnecessary to go into your reasons for declining the offer.

Never act on the thought that you no longer need to be particularly courteous since you won’t be working for this particular organization. People in every occupation have extensive networks; you never know when a thoughtless comment might come back to haunt you. In this type of letter, the bare bones should comprise:

  • Acknowledgment of the offer;
  • Sentence to show that you considered the offer;
  • Appreciation for the offer.

Every decline letter should respect the following principles:

  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to low salary;
    • Due to long commute;
    • Due to illness;
    • Due to fact you received a better offer from another company.
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

It's possible that you have had several opportunities and you received 2 or more offers. If you've received another, more generous offer, avoid mentioning the details of the best offer that you are accepting. Instead, focus on what you liked about the offer that you are turning down and end on a positive note. 

We provide several types of rejection letter templates, which will help you to make a perfect one! Check out some of our Rejection Letters below:

template preview imageNotice Of Rejection Of Goods

Notice Of Rejection Of Goods

Do you need a Notice of rejection of purchased goods? Download this professional Notice Of Rejection Of Goods template now!

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template preview imageDonation Request Rejection Letter

Donation Request Rejection Letter

How to create a Donation Request Rejection Letter? An easy way to start writing such a difficult letter is to start with this example Donation Request Rejection Letter due to harsh times.

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template preview imagePolite Business Proposal Rejection Letter

Polite Business Proposal Rejection Letter

How to write a polite Business Proposal Rejection Letter? Download this Business Proposal template now!

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template preview imageResponse to Job Termination Letter

Response to Job Termination Letter

How to create a Response to Job Termination Letter ? Download this Response to Job Termination Letter template now!

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template preview imageScholarship Application Rejection Letter

Scholarship Application Rejection Letter

How to create a Rejection Letter? Download this Scholarship Application Rejection Letter template now!

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template preview imageBusiness Proposal Rejection Letter

Business Proposal Rejection Letter

Do you need a Business Proposal Rejection Letter? We provide a perfectly drafted Business Proposal Rejection Letter that fits your needs!

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template preview imageRejection Of Offer Letter

Rejection Of Offer Letter

How to write a Rejection of Offer Letter? Download this Rejection of Offer Letter template now!

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template preview imageRejection Letter for Job Interview

Rejection Letter for Job Interview

How do you politely reject a job application? How to write an interview Rejection Letter? Download this Rejection Letter for Job Interview template now!

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template preview imageRejection Tender Letter

Rejection Tender Letter

How to write a Rejection Tender Letter? Download this Rejection Tender Letter template now!

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template preview imageRejection Letter

Rejection Letter

How to write a Rejection Letter? Download this Rejection Letter template now!

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template preview imageJob Application Rejection Letter Sample

Job Application Rejection Letter Sample

How to write a Job Application Rejection Letter Sample? Download this Job Application Rejection Letter written by candidate to employer now.

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template preview imageConsumer Rejection Letter

Consumer Rejection Letter

How to write a Consumer Rejection Letter? Download this Consumer Rejection Letter template now!

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template preview imageRejection Letter To Candidate

Rejection Letter To Candidate

How do you politely reject a candidate after an interview? How do you politely reject a job application? Download this Rejection Letter to Candidate template now!

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template preview imageFormal Proposal

Formal Proposal

How to create a Formal Proposal? Download this Formal Proposal template now!

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template preview imageJob Offer Rejection

Job Offer Rejection

How to reject job offer politely? How to write a job offer rejection? Download this Job Offer Rejection template now!

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template preview imageEmployment Thank You Letter

Employment Thank You Letter

How to write a proper Employment Thank You Letter letter? How do you write a letter of appreciation to job applicants that were rejected for the open vacancy?

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template preview imageRejection Letter For Sponsorship

Rejection Letter For Sponsorship

How to write a Rejection Letter for Sponsorship? Download this Rejection Letter for Sponsorship template now!

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template preview imageRejection letters for interviewed applicants

Rejection letters for interviewed applicants

How to draft a proper Rejection letter to send to the recently interviewed applicants that were not selected for the position? Download this rejection letter

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template preview imageDeclination Letter for Additional Information

Declination Letter for Additional Information

How to write a declination letter? An easy way to start is to download this Declination Letter for Additional Information template now!

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template preview imageSample Declination Letter

Sample Declination Letter

How to write a declination letter? An easy way to start is to download this Sample Declination Letter template now!

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template preview imageProgram Declination Letter

Program Declination Letter

How to write a declination letter? An easy way to start is to download this Program Declination Letter template now!

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template preview imageProject Declination Letter

Project Declination Letter

How to write a declination letter? An easy way to start is to download this Project Declination Letter template now!

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template preview imageDeclination Letter for Request

Declination Letter for Request

How to write a declination letter? Check out this sample letter and learn how to reject a request in a polite way.

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template preview imageDeclination Letter Word Format

Declination Letter Word Format

How to write a declination letter? An easy way to start is to download this Declination Letter Word Format template now!

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template preview imageRequest Declination Letter Sample

Request Declination Letter Sample

How to write a declination letter? An easy way to start is to download this Request Declination Letter Sample template now!

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template preview imageCandidate Rejection Thank You Letter

Candidate Rejection Thank You Letter

How to draft a Thank You Letter for candidate rejection? Download this professional Sample Candidate Rejection Thank You Letter template now!

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template preview imageRejection Letter Interview Job Candidate

Rejection Letter Interview Job Candidate

How do you politely reject a candidate? How to respond to job rejection? Download this Rejection Letter to Candidate without having the Job Interview.

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template preview imageJob Offer Rejection Letter

Job Offer Rejection Letter

How do you politely decline a job offer? How to reject a job offer politely email after accepting? Download this sample Job Offer Rejection Letter template now.

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template preview imageRejection Job Offer Letter

Rejection Job Offer Letter

How to reject a job offer politely email after accepting? We provide a perfectly written Job Offer Rejection that fits your needs!

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Jenny Powell Jenny Powell

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