Email Letter Of Resignation


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How do you write an email when you are leaving a job? How do I professionally resign via email? Download this Email Resignation Letter now!


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How do you write an email when you are leaving a job? Does an email count as a letter of resignation? How do I professionally resign via email? Download this Email Resignation Letter now!

So goes a popular Dutch saying used to announce one’s departure without having to go into details. There is a time of arriving and a time of leaving. Whatever the circumstances of your departure, this Email Resignation Letter can help you draft a polite and appropriate resignation letter. 

There are many ways of writing a resignation letter. The good way of writing one is in a manner that helps you remain in the good books of your bosses and colleagues, puts you up to make complete use of your previous position, and helps you network and gather good references for future job opportunities. A refined and charming resignation letter comprises of the following characteristics:

  • Formal and friendly in tone; The first thing to consider writing a resignation letter is that you should be friendly yet not forget that you are writing an official letter. Never use contentious or emotional words in your letter; it may spoil your elegant image.
  • Clear and concise; The resignation letter should use straightforward and unambiguous sentences such as “I am notifying my resignation effective from [date]”. It should not leave you open to counteroffers. Thoughtfully, you should give sufficient time to your boss to fill the position. Additionally, you may also consider giving your time to train the replacement if needed. 
  • Avoid Negativity; There should be no negativity in the letter since it goes in your personal file. That being said; you never know when you would come across the same HR employees in the future. Hence it is best to keep all your bridges, instead of burning them down. Positive sentences can help you achieve that. Potential employers often contact your ex-employers for employment verification etc. Naturally, you must make a note of that. If you write negative sentences in the letter, it is certainly not going to go down well with employers who are called to vouch for you.
  • Supportive and assure full cooperation; The resignation letter must assure your supervisor of your complete cooperation in the transition during the notice period. Make sure that you include your contact details with a note that you can be called even after you have resigned and that you will be happy to answer doubts and queries and perform the complete knowledge transfer before and, where needed after you have left, to your successor.
  • All details of employee benefits; Do not forget to inquire about the salary or employee benefits you are entitled to. Ask about your health insurance or pension plan if any.
  • Show gratitude; Avoid using harsh words even if you are leaving because of some unpleasant reasons.
  • Instead, show gratitude to the immediate supervisor for getting the new position owing to the professional experience you have gained while working on his job, etc. Examples include: “I will always be indebted to you for your professional help and support and hope that my new colleagues are as accommodating as you and [names of colleagues]” etc. The letter should be signed with your first name.
In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward. 

Email Resignation Letter sample sentences:

  • To Whom It May Concern, / Dear Mr., Mrs., / Dear Mr. /Ms. {{Last Name}},
  • I am writing to inform you of my decision to resign from my position as {{Job Title}} for {{Company}}.
  • As required by my employment contract I am giving two weeks’ notice, effective today. My last day at work will be {{Date, Year}}.
  • I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere.
  • Please let me know what I can do to assist with the transfer of my responsibilities before I leave.
  • I would like to take this opportunity to thank you and {{Company}} for having me as part of your team. I wish you all the best for the future.
  • I would like to take this opportunity to thank you and {{Company}} for having me as part of your team.
  • I wish you and the staff all the very best and also look forward to staying in touch with you. 
  • You can email me anytime at {{email}} or call me at {{phone number}}.
  • I wish you all the best for the future.
  • Thanks again for everything.
  • Yours sincerely,

Please consider it might cause some stress for the employer who needs to find a replacement. Therefore it's important to give the notice in time (especially check with your contract), with for example two or four weeks, which is often an accepted minimum period of time.

We hope you made the best decision and this Email Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next chapter in your career.


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