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Appendix 5E Sample Letter of Appointment Promotion (supervisory with 12 month probation) Dear (name): This letter is to confirm your promotion to the position of (class title) with the University of Wisconsin-Madison (employing unit), effective (date).. Applications for these insurance programs should be submitted to our personnel/payroll office within the first 30 days of your date of hire in order to obtain coverage as soon as possible or to prevent existing coverage from lapsing..