Job Offer Rejection


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How to reject job offer politely? How to write a job offer rejection? Download this Job Offer Rejection template now!


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How to reject job offer politely? How to write a job offer rejection? Download this Job Offer Rejection template now!

We support you and your company by providing this Job Offer Rejection HR template, which will help you to make a perfect one! This will save you or your HR department time, cost, and effort and help you to reach the next level of success in your work and business!

Job Offer Rejection sample content:

  • Dear {{Name}}, 
  • Thank you for your letter offering me employment with your organization. I sincerely appreciate all of the consideration you have given me and am complimented that you wished to make me such an attractive offer.
  • After careful consideration of my future career objective, I have decided to seek additional training to augment my undergraduate degree before taking employment with any firm. 
  • I plan to enter the {{University Name}} University School of Business next September, and upon completion of my MBA would appreciate the opportunity of reinvestigating employment in your organization.
  • After careful consideration, I must respectfully decline your offer. 
  • I feel that another opportunity matches my qualifications and interests better at this stage in my career. An opportunity for initial training in {{Location}} and the eventual overseas location was too attractive to forego. 
  • However, I regard {Company}} as an excellent company, and I would appreciate the opportunity of reinvestigating employment possibilities in your organization in the future.
  • Again, thank you for the employment opportunity you extended me. I wish you success in your recruitment efforts.

There are a few basic requirements applicable to rejection letters:

  • Structured and written to highlight your strengths;
  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to education (starting an MBA);
    • Due to the fact that you received a better offer from another company.
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

This Job Offer Rejection has ways to grab your reader’s attention. It is drafted by HR professionals, intelligently structured, and easy-to-navigate through. Pay close attention to the most downloaded HR templates that fit your needs.     

Download this Human Resources Job Offer Rejection template or check out other rejection letter templates here.


Also interested in other HR templates? Browse through our database and have instant access to hundreds of free and premium HR documents, HR forms, HR agreements, etc


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