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EFFECTIVE DATE This policy replaces the former employee email policy, faculty email policy and student email policy and is effective October 31, 2016.. POLICY MANAGEMENT Responsible Office: Office of the Chief Information Officer Responsible Executive: Executive Vice President and Provost Responsible Officer: Chief Information Officer VI.. If Auburn University employees receive confidential information via email or email attachments that is required for university records, the information must be saved to an approved secure location.. The Auburn University email system shall not be used for the creation or distribution of messages that violate the University s Policies Prohibiting Harassment of Employees or Students (see the Employee Harassment Policy, Student Harassment Policy, and Sexual and Gender-Based Misconduct Policy)..
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