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Manager Checklists for Hiring New Employees HIRING MANAGER– PRE-ARRIVAL PREPARATION: Send out new hire announcement to department colleagues (if applicable) Develop a job training / department orientation plan and schedule accordingly with colleagues / trainers Pre-schedule any meetings for new employee with existing staff members for training during the first week of employment and beyond Ensure phone model is acceptable and meets the job’s needs: o Ensure caller ID works o Ensure voicemail is reset and ready for new employee o Ensure the phone has the proper call path Establish and/or confirm new employee’s campus phone number / caller ID and fax number Ensure new employee’s name is updated on any departmental telephone / e-mail lists Create a list of the appropriate system drives the new employee should have access to on their computer for their respective department and communicate to systems staff / support to set up (see Systems / IT checklist as well) Determine if new hire should have access to view anyone else s Outlook calendar, and make arrangements for system set-up (if applicable) Ensure incoming paper mail slot (or process) is established Ensure business cards are ordered in advance (if applicable) to distribute to employee on first day of work Ensure office name plate is ordered in advance to have on employee s first day of work (if applicable) Place name plate on employee’s office (if applicable) Ensure name badge/tag is ordered to distribute on first day of work (if applicable) Ensure office furniture is appropriate and clean 1 Manager Checklists for Hiring New Employees HIRING MANAGER – NEW EMPLOYEE’S FIRST DAY: Conduct brief tour of department/building and show location of restrooms, lunch rooms, kitchens, etc..
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