New Employee Manager Checklist

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Manager Checklists for Hiring New Employees HIRING MANAGER– PRE-ARRIVAL PREPARATION:  Send out new hire announcement to department colleagues (if applicable)  Develop a job training / department orientation plan and schedule accordingly with colleagues / trainers  Pre-schedule any meetings for new employee with existing staff members for training during the first week of employment and beyond  Ensure phone model is acceptable and meets the job’s needs: o Ensure caller ID works o Ensure voicemail is reset and ready for new employee o Ensure the phone has the proper call path  Establish and/or confirm new employee’s campus phone number / caller ID and fax number  Ensure new employee’s name is updated on any departmental telephone / e-mail lists  Create a list of the appropriate system drives the new employee should have access to on their computer for their respective department and communicate to systems staff / support to set up (see Systems / IT checklist as well)  Determine if new hire should have access to view anyone else s Outlook calendar, and make arrangements for system set-up (if applicable)  Ensure incoming paper mail slot (or process) is established  Ensure business cards are ordered in advance (if applicable) to distribute to employee on first day of work  Ensure office name plate is ordered in advance to have on employee s first day of work (if applicable)  Place name plate on employee’s office (if applicable)  Ensure name badge/tag is ordered to distribute on first day of work (if applicable)  Ensure office furniture is appropriate and clean 1 Manager Checklists for Hiring New Employees HIRING MANAGER – NEW EMPLOYEE’S FIRST DAY:  Conduct brief tour of department/building and show location of restrooms, lunch rooms, kitchens, etc..

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