How to cancel a tender in progress and how to write a Cancellation of Tender Letter to the participants that send in an offer? We provide a sample Letter that fits your needs!
When you organize a bid, and you wish to cancel the bid, there are many rules to follow. Firstly, consider when writing a formal Cancellation of the tender letter, the following rules:
Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation.
In the first paragraph of the letter's body, you state the purpose of the letter, which is the annulment of the tender. A common reason is due to budgetary reasons. In the paragraphs following, you can summarize the position of the participants need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.
Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title. Thank the participant for all the efforts done in order to fulfill the needs of your company.
As you know, communicating in a professional manner with the participants that join the tender will get you respect and will help to give you new opportunities for a possible future tender that will be held.
By using this Cancellation Tender Letter template you will see you will save time and increase your effectiveness. Please note this letter is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.
Download this formal Cancellation Tender Letter template now!