Kitchen Equipment Maintenance Schedule

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How to create a Kitchen Equipment Maintenance Schedule? An easy way to start completing your document is to download this Kitchen Equipment Maintenance Schedule Bid Offer template now!

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How to create a Kitchen Equipment Maintenance Schedule? An easy way to start completing your document is to download this Kitchen Equipment Maintenance Schedule Bid Offer template now!

We provide this Kitchen Equipment Maintenance Bid Offer Sheet to help professionalize the way you are working. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!

The benefits gained from keeping a Kitchen Equipment Maintenance Schedule are numerous. Consider the following:

  • Kitchens are often regulated by strict local facility management laws and consumer protection, therefore it's of most importance that all equipment is of high standing. Any regulation to consumer protection laws is applicable.
  • It helps you develop specialized programs for kitchen equipment maintenance. For example if equipment is rented out it is usually subjected to varied working conditions. Each of this may require a different maintenance check-up. You need to record data from these check-ups all the time. This data may help you determine the type of maintenance work needed for each equipment.
  • It helps prevent costly repair work because of poor maintenance. Kitchen equipment for hire is constantly subjected to wear and tear. It’s therefore imperative to conduct a maintenance check after every rental. In doing this, you can fix minor damages before they get worse. You should document each check-up or repair in the equipment service log. Do this to ensure that the equipment is always in good shape for usage.
  • It may help prevent any issues with regards to warranty claims. Documentation of kitchen equipment maintenance work is a vital factor when dealing with warranty claims. Always document all maintenance work on equipment. This will include exact dates and time of the repairs as well as what repairs done. This will greatly help in determining the business’s rights for any warranty claims.
  • It enhances the safety (OHSAS) of the machine and equipment operators. Well-maintained equipment is less likely to cause accidents in the work area. It happens due to machinery malfunctions. Operators are usually the ones who take the brunt of such accidents. But you could have avoided these accidents in the first place. Like a patient’s file, the equipment service log will keep track of the equipment’s health. Looking at such log will determine what kind of maintenance you should perform. This is vital to ensure the people’s safety in the work environment.
  • It helps you keep track of the one accountable for machines and equipment. The machinery maintenance log keeps track of all operators who handled the machine. So you can hold accountable those who have inflicted damage to it. This is especially important when accidents happen. Having the log will certainly remind operators to take care of their equipment.
  • It improves the resale value of your equipment. Equipment that is well-maintained will keep its resale value high. It will not depreciate much. The log will be proof of its high-maintenance to prospective buyers. Very well-maintained and well-documented equipment can demand a higher price.
Kitchen Equipment Maintenance Schedule

  • The Contractor shall furnish all labor, transportation, equipment, testing equipment, control equipment, supervision, and expertise necessary to maintain and provide monthly preventive maintenance on {{Location}} owned kitchen equipment at {{FACILITY}}, as listed on attachment. Service shall be performed monthly, not to exceed 45 days between service.
  • It will be the Contractor's responsibility to ensure that all kitchen equipment presently being utilized is in satisfactory working condition for preparing meals.
  • All equipment must be maintained and serviced to meet all applicable health and safety regulations pertaining to operating a food service facility. 
  • If additional or replacement equipment is necessary, the bidder shall provide a cost estimate with their bid for the additional or replacement equipment.
  • All work shall be completed during the hours of {{Time}} unless otherwise scheduled by the Contract Monitor or his designee.
  • All work required to correct any problems diagnosed by the contractor shall be approved by {{FACILITY}} Contract Monitor or his designee prior to work being performed. A written estimate must be provided for work outside of the PM contract and approved by the {{Location}} prior to proceeding.
  • The contractor shall keep the work area clean while the service is provided and leave the work area clean and free of materials, debris and vendor equipment to the approval of the {{FACILITY}} Contract Monitor or his designee.
  • The contractor shall remove and dispose of all defective materials removed in accordance with all applicable rules, regulations, codes, laws, ordinances, statutes, etc.
  • The contractors' technicians responding to a service call shall report to the job site and have the appropriate  service manuals, proper tools and test instruments and factory supplied repair parts.
  • The Contractors technician's responding to a service call immediately contact the {{FACILITY}} Contract Monitor or his designee upon arrival at job site.
  • In addition, the contractor shall Maintain or have access to an inventory of all-essential components and/or equipment to facilitate and ensure satisfactory operation of the Kitchen Equipment within a period of 24 hours of equipment malfunction.
  • A complete list of kitchen equipment and systems to be maintained at {{FACILITY}} are listed on (Attachment A) {{FACILITY}} Kitchen Equipment maintenance check list.
  • The primary objectives of this contract are for the Contractor to provide preventative and corrective maintenance, inspection, testing and repair of the {{FACILITY}} kitchen equipment.
  • The contractor shall plan, design, and implement a preventive maintenance program for {{FACILITY}} kitchen equipment and to protect and preserve the operating systems of the kitchen equipment.
  • The contractor shall monthly submit a report after testing the kitchen equipment operating system. Upon completion of inspection, the contractor shall provide cost estimates to repair any noted deficiencies. 
  • The contractor shall provide a detailed inspection report documenting the existence of any unsafe conditions which may compromise the safe performance of this equipment to the {{FACILITY}} Contract Monitor or his designee for all equipment.
  • The report shall be signed by the designated supervisor to indicate concurrence of repairs or necessary replacement parts.
  • The contractor shall submit the report with his price information on the proposed repair program. This information shall include, but not be limited to the part to be used. All parts must meet {{Location}} {{Location}} standards as approved for use by the {{Location}} {{Location}} Commercial Food Equipment Service Association (CFES A).
  • The facility may make such investigations, as it deems necessary to determine the ability of the bidder to perform the work. The facility reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the facility that the bidder is qualified to carry out the contract and to complete the work.

Table of Contents:
Kitchen Equipment Maintenance Schedule Bid Offersheet includes the following articles:
  • Scope of work
  • Term
  • Personnel training
  • Site security
  • Fundamentals kitchen equipmnet
  • Payment to the contractor
  • Contract monitor
  • Basis of award

Using this Kitchen Equipment Maintenance Schedule template guarantees you will save time, cost and effort! Completing documents has never been easier!

Download this Kitchen Equipment Maintenance Schedule template now for your own benefit!

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