Invitation Letter Sample


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How do I write an invitation letter in Word for an event? What is the format of invitation letter? We provide a perfectly written Invitation Letter that fits your needs!


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How do I write an invitation letter in Word for an event? What is the format of invitation letter? We provide a perfectly written Invitation Letter that fits your needs!

The way you present yourself is important and should always get your utmost attention. Every day brings new projects, emails, documents, and task lists, and often it is not that different from the work you have done before. Many of our day-to-day tasks are similar to something we have done before. Don't reinvent the wheel if you need an invitation. There are many rules to follow when writing a formal Invitation Letter. These are the essential rules to follow, include:

  • Name of the invitee(s);
  • Title and description of the event;
  • Venue, address, and how to get there;
  • Hosts, sponsors/organizers, partners, and stakeholders;
  • Time and date it will take place;
  • Dress code;
  • Contact details;
  • RSVP deadline.

Event invitation letter:

  • Dear {{Name}},
  • I am pleased to inform you that you are cordially invited to the {{event name}}. 
  • This event will be organized at {{address of the event}} and will be held on {{event date}} at {{event time}}. 
  • A lunch has arranged in between the event to make it more enjoyable.
  • Please confirm your availability on or before {{date}} by contacting us at {{contact number}} or by emailing us at {{email id}}.
  • It is with great pleasure that I write to invite you to the launch of the {{Project}} on {{Date}}. We offer a new focus for {{Mission}}. 
  • The launch will be marked by a lecture entitled {{topic lecture}}, to be given by {{Name lecturer}}, {{Job Title}}. 
  • The launch and lecture, which are kindly sponsored by {{Organization}}, will be run in partnership with the {{Organization}}’s highly-acclaimed {{Project}}.
  • The evening will commence with a private drinks’ reception from {{starting time}}, followed by the lecture at {{##}}, with ample time being given for Q&A and discussion during the formal proceedings.
  • Additional information about the event, together with details about how to get to the venue at the {{Location}}, are enclosed. 
  • I would be extremely grateful if you could R.S.V.P by no later than {{RSVP Date}} to {{email}} or {{phone}}. 
  • Please advise us of any special mobility or dietary requirements you may have.
  • I hope you are able to accept this invitation and I look forward to hearing from you.
  • We look forward to your presence at the event {{event name}}.
  • Yours Sincerely,

Instead, we provide this standardized Invitation template with text and formatting as a starting point to help professionalize the way you are working. Our private, business, and legal document templates are regularly screened by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!

An easy way to start writing your invitation letter is to download this sample letter now! Using this business event invitation template guarantees you will save time, cost, and effort! It comes in Microsoft Office format, is ready to be tailored to your personal needs. Completing your document has never been easier! 

Download this formal invitation letter MS Word and Google Docs template now! Wish you a great event.


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