Before Planning Your Event Approval of Event Has your event been approved Has your budget for the event been approved Calendar Coordination Does your date coordinate with the church schedule Are there any other major events that same week Have you thought about an alternative date When will they meet for practice Will other people need to be present for the practice Ushers/Greeters/Parking Attendants Will service attendants be needed for this event When should they be on duty Who will be overseeing them Catering Marketing Will any food be needed Who will supply the food Who will be serving the food What supplies will be needed for serving What areas of marketing will be needed Supplies Planning Your Event • • • • • • • • Bulletin, Inserts Pulpit Announcements, Power Points Flyers, Brochures Registration Table, Sign Ups Table talkers Advertisements Phone/SMS/Email Reminders the day before What supplies will be needed for this event Have they been ordered well in advance Have all expenditures been approved Child Care Who will be responsible for what Have the appropriate people been contacted Will child care be needed for the event Where will the child care take place Who will be doing the child care Will they be paid for child care How will they be paid Volunteers Decorating How many volunteers will be needed How will they be recruited Will any training be required Who will do the training When will the training occur How will they be thanked Are decorations needed for this event Who will be supplying them Who will be doing the decorating Who will undo the decorations Should decorations be stored for future use Open Up/Lock Up Audio/Visual Will there need to be P.A..
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