Sample Heartfelt Resignation Letter

How to write a Heartfelt Resignation Letter to inform your company you are leaving? An easy way to start such a letter is to download this example Heartfelt Resignation Letter template now!

A Resignation Letter with a notice is a formal written document that an employee provides to their employer to announce their intention to resign from their job position. In this type of resignation letter, the employee typically informs the employer that they will continue working for the company for an additional four weeks before their departure. This extended notice period is longer than the typical two-week notice, giving the employer more time to find a replacement or make necessary adjustments to accommodate the employee's departure.

Here are the key components typically included in writing a Resignation Letter with 4 weeks' notice:

  1. Date: The date on which the letter is written.
  2. Employee's Information: The employee's full name, job title, department, and employee identification number (if applicable).
  3. Recipient: The name of the employer or the immediate supervisor to whom the letter is addressed.
  4. Opening Statement: A clear and concise statement indicating the intention to resign from the current job position.
  5. Notice Period: Explicitly state that the employee is providing a four-week notice period, during which they are willing to continue working for the company.
  6. Effective Date of Resignation: Specify the exact date when the resignation will take effect. This should be four weeks from the date of the letter.
  7. Reason for Resignation (Optional): While it's not always necessary to provide a reason for resigning, some employees choose to include a brief and professional explanation for leaving.
  8. Gratitude: Express gratitude for the opportunities and experiences gained while working for the company. This helps maintain a positive and professional tone.
  9. Transition Plan (Optional): Offer to assist with the transition process during the notice period. This may include training a replacement, completing ongoing projects, or providing guidance to colleagues.
  10. Contact Information: Provide current contact information where the employer can reach the employee during and after the notice period.
  11. Closing: Use a polite and professional closing, such as "Sincerely" or "Best regards."
  12. Signature: Hand-sign the letter above your typed name. If sending the letter electronically, you can use a scanned or electronic signature.
Resignation letters with an extended notice period, like a 4-week notice, are often appreciated by employers because they allow for a smoother transition and adequate time to find a replacement. However, it's essential to honor the commitment to work diligently during the notice period and fulfill any responsibilities and tasks that may be required for a seamless transition.

We provide this Heartfelt Resignation Letter template to help professionalize the way you are working. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!

Heartfelt Resignation Letter

I am sending you this letter to notify you that I will be resigning from my position as assistant at {{Organization}} due to personal reasons. My last day of work will be {{Last working day}}, so please accept this letter as my official two weeks’ notice of resignation. I regret any inconvenience that my resignation may cause to you, the staff, or {{Organization}} and will do whatever I can to help facilitate a smooth transition for all parties involved.
During my final two weeks, I will be striving to either finish all my projects or transfer them to the appropriate team member. If my assistance is needed in the selection and training of a replacement, I am willing to help in any way that I can. If further discussion is needed, I can be reached via telephone at {{Phone number}} or via email at {{email}} I appreciate your communication.
I am grateful for all the valuable experience I have earned from working at {{Organization}} and will always look back fondly on the good times I had there. I wish you and {{Organization}} every success and hope our paths may cross again one day. Thank you for your understanding in this matter.
Yours sincerely,

Using this Sample Heartfelt Resignation Letter template guarantees you will save time, cost and efforts! Completing documents has never been easier!

Download this Heartfelt Resignation Letter template now for your own benefit!

I have enjoyed my years of work for ABC Company and will greatly miss all of my team members and the work environment, but I know that taking this next step will help me get closer to reaching my career goals..

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