Sample template for VISA



How do I write a visa invitation letter? 

When drafting an inviting letter for a visa, for a person or family, it's good to follow the procedures that are provided by the countries embassy or consulate website. You need to check carefully what documents are requested in order to successfully apply for a visa, to visit the country.

You can download the below visa invitation letter, which is potentially a great letter to customize according to your requirements.

Visa invitation letter sample:

  • Dear {{Name}}, To Whom It May Concern:
  • Dear {{Visitor’s Name}},
  • As a follow-up to our phone conversation, please take this as a formal invitation to visit me in {{country}}. 
  • While you are here, I will be responsible for your accommodation, feeding, and movement around {{country}} from the day you arrive from {{Visitor’s Home country}} on {{Entry Date}} until the day you leave on {{Date of Exit}}. 
  • It’s been a long time since I last saw you {{use a word that would describe your relationship: mom/dad / sister / my friend / my love etc.}} and I am full of excitement that you will finally be able to meet all the people who have made my stay in {{country}} so beautiful.
  • I, (first-party’s name), authorize my (insert relationship with a representative), (insert name of representative), to apply for a (state the country) Visa on my behalf.
  • I am unable to process this myself due to (reason for absence).
  • The bearer will present to you my (name of 2 valid IDs) as well as his/her (name of the bearer’s ID) for proof of my consent regarding this matter.
  • Herewith I am sending all the required documents for getting the necessary visa from the {{country}} Embassy. Can’t wait to meet you here.
  • Letter of Invitation for {{Visitor’s Name}}: Passport No: {{Passport No}}
  • Thank you very much and looking forward to your consideration.For any concerns and questions, you may contact me at (insert phone number).
  • Sincerely,

Check out this sample invitation letter for a business visa now for your reference.


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