Formal Outline


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How do you write a formal essay or report example? We provide a formal report format that fits your needs!


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How do you write a formal essay or report example? We provide a formal report format that fits your needs!

In a professional career, it often is required to make an academic or professional report. Research or Business reports serve several functions, depending on the purpose. They may be used to communicate information within an organization upwards to senior management, downwards to staff, or externally to government regulators. They can be informative or persuasive in nature, for example, to get the management or project board motivated to take the desired action, support a project, or approve an investment decision. 

This formal essay and report handout will provide you with an outlined structure for writing essays. The following steps are important to follow when composing your report:

  • Preparing and planning: the audience and the purpose
    • Periodic reports;
    • Event, trip, and conference reports;
    • Progress reports;
    • Investigative reports;
    • Recommendation reports;
    • Feasibility reports.
  • Telling or selling: informational vs. analytical reports
  • Constructing the message: the report structure
  • Caring for your reader: empathetic vs. selfish writing
  • Using effective language: formality, jargon, and details
  • Delivering the message to the reader: indirect vs. the direct method 
  • Enhancing readability: Using headings, transitions, and graphics
    • Identify the purpose of the report
    • Make sure you understand the wishes and needs of your audience;
    • Understand the difference between informational and analytical reports;
    • Develop an effective report format, before you start writing the content;
    • Decide on what language and level of detail is appropriate for your target audience;
    • Apply an appropriate degree of formality to your report, and keep it consistent;
    • Determine if the direct or indirect method is appropriate for your target audience;
    • Create headings, transitions, and graphics to enhance your report’s readability;
    • Arrange proofreading of the report before sending it to the final readers.

Formal Outline

Introduction
A. Introduce the general topic
B. Introduce the specific topic
1. Title (if essay is based on a specific text)
2. Author (if essay is based on a specific text)
C. Thesis Statement (Argument)

First Body Paragraph (1st supporting reason)
A. Topic Sentence
B. Expand and give specific details
C. Evidence → Quote from text or example
D. Analysis (analyze/connect evidence to supporting reason and argument)

Second Body Paragraph (2nd supporting reason)
A.  Topic Sentence
B. Expand and give specific details
C. Evidence → Quote from text or example
D. Analysis (analyze/connect evidence to supporting reason and argument)

Third Body Paragraph (3rd supporting reason)
A. Topic Sentence
B. Expand and give specific details
C. Evidence → Quote from text or example
D. Analysis (analyze/connect evidence to supporting reason and argument)
V. Conclusion
A. Restate thesis
B. Summarize supporting reasons
C. Concluding thoughts

The way you present yourself in the essay or report, as the writer, is very important and should always get your utmost attention. You will be representing the organization that is handing out this report, and therefore it's important you keep the image high.

As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Business Report template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.

Download this Essay and Report outline now.


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