Rejection Job Offer Letter


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How to reject a job offer politely email after accepting? We provide a perfectly written Job Offer Rejection that fits your needs!


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How to reject a job offer politely email after accepting? We provide a perfectly written Job Offer Rejection that fits your needs!

At some point in your career, you may have to decline an employment offer if the terms of employment or job description don’t fit your career objectives, personal requirements, or interests. Rejecting an offer should be done with care, making certain the employer understands you have carefully considered the offer. It is unnecessary to go into your reasons for declining the offer. Never act on the thought that you no longer need to be particularly courteous since you won’t be working for this particular organization. People in every occupation have extensive networks; you never know when a thoughtless comment might come back to haunt you. In this type of letter, the bare bones should comprise:

  • Acknowledgment of the offer;
  • Sentence to show that you considered the offer;
  • Appreciation for the offer.

The way you present yourself is important and should always get your utmost attention when you are dealing with new employers. Consider the following when writing a formal rejection letter related to a job offer:

  • Rejection letter should be brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to the fact that you received a better offer from another company;
    • Other...
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

Formal Job Offer Rejection sample sentences:

  • Dear {{Name}}, 
  • I am writing this letter to thank you for offering me the position of operation manager at your organization.
  • I must appreciate your effort and the time taken by you to conduct the interview process. 
  • It was a great opportunity for me to learn more about your company. 
  • But unfortunately, I regret that I won’t be able to join your prestigious organization as I have already accepted a position with another company.
  • Your organization has got a great administrative system and I have always admired the well-coordinated teamwork of your company. 
  • On many aspects, the offered position is an appealing one. 
  • The refined interview process was very impressive. 
  • I appreciate your consideration throughout the interview process.
  • Thank you for offering me the position of {{Job Position}} with {{Company}}.
  • I appreciate your willingness to discuss the details of the position with me and give me time to consider your offer. It was a difficult decision to make; however, I have accepted
  • a position with another company.
  • You have a great organization, and many aspects of the position are very appealing. 
  • appreciate your consideration throughout the interview process and also enjoyed learning more about {{Company}}.
  • Thanks again for taking the time to consider my candidacy.
  • It was a pleasure meeting you and your staff.
  • Thank you once again for considering my candidacy. I hope to work with you in the future.
  • Yours sincerely,

As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Job Offer Rejection template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.

Download this formal Job Offer Rejection template now or check out other rejection letter templates here. Good luck!


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