Informal Business Meeting Minutes


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Business Entreprise meeting minutes comptes rendus des réunions meeting réunion meetings des réunions Will Volonté People Personnes informal meeting minutes procès verbal de réunion informelle Not ne pas Editable Informal Meeting Minutes Procès verbal modifiable de la réunion

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There are a number of procedures that are required, for example: • The Annual General Meeting must be held once in every twelve-month period and within three months of the close of the Club’s financial year • A Club must hold its first annual general meeting within 18 months of it been set up • Club members are required to meet annually and the management committee must meet every 4 months (3 times a year) • General meetings may be held at any time during the year.. The Agenda: • An agenda is a list of the things that will be discussed at the meeting • The agenda shows who will speak about each item and sometimes even how long it may take to talk about each item • People who will attend need to have the agenda before the meeting so that they know what will be discussed • Some important items will come up at every meeting and will be included on each agenda • At the beginning of the meeting each agenda item should be referred to and some explanation given if necessary • At the end of the agenda, there is usually a section for ‘General Business’.. Practical Things: • Will everyone at the meeting be able to see each other • Are there enough chairs • People will prefer to have some personal space is there somewhere to put papers etc • Will a circle or square be the best arrangement • Water, tea, coffee and/or biscuits available during the meeting • Make sure that all necessary information papers are available for people at the meeting • Are there pens and paper if they are needed during the meeting • Make sure there is adequate heat and ventilation.. Minute by Minute • Listen • Make sure that everyone has an equal chance to have a say • Check that everyone understands what is said • Summarise the information when necessary • Keep the meeting moving – if something is taking a long time check with the group about this • If conflict arises try to ensure that everyone has a chance to say or express what he or she feels – encourage everyone to listen • Ask people to stick


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