There are a number of procedures that are required, for example: • The Annual General Meeting must be held once in every twelve-month period and within three months of the close of the Club’s financial year • A Club must hold its first annual general meeting within 18 months of it been set up • Club members are required to meet annually and the management committee must meet every 4 months (3 times a year) • General meetings may be held at any time during the year.. The Agenda: • An agenda is a list of the things that will be discussed at the meeting • The agenda shows who will speak about each item and sometimes even how long it may take to talk about each item • People who will attend need to have the agenda before the meeting so that they know what will be discussed • Some important items will come up at every meeting and will be included on each agenda • At the beginning of the meeting each agenda item should be referred to and some explanation given if necessary • At the end of the agenda, there is usually a section for ‘General Business’.. Practical Things: • Will everyone at the meeting be able to see each other • Are there enough chairs • People will prefer to have some personal space is there somewhere to put papers etc • Will a circle or square be the best arrangement • Water, tea, coffee and/or biscuits available during the meeting • Make sure that all necessary information papers are available for people at the meeting • Are there pens and paper if they are needed during the meeting • Make sure there is adequate heat and ventilation.. Minute by Minute • Listen • Make sure that everyone has an equal chance to have a say • Check that everyone understands what is said • Summarise the information when necessary • Keep the meeting moving – if something is taking a long time check with the group about this • If conflict arises try to ensure that everyone has a chance to say or express what he or she feels – encourage everyone to listen • Ask people to stick
How to draft a Informal Business Meeting Minutes? An easy way to start completing your document is to download this Informal Business Meeting Minutes template now!
Every day brings new projects, emails, documents, and task lists, and often it is not that different from the work you have done before. Many of our day-to-day tasks are similar to something we have done before. Don't reinvent the wheel every time you start to work on something new!
Instead, we provide this standardized Informal Business Meeting Minutes template with text and formatting as a starting point to help professionalize the way you are working. Our private, business and legal document templates are regularly screened by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!
Using this document template guarantees you will save time, cost and efforts! It comes in Microsoft Office format, is ready to be tailored to your personal needs. Completing your document has never been easier!
Download this Informal Business Meeting Minutes template now for your own benefit!