Employee Formal Complaint Letter template

employee formal complaint letter template template
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How do I write a formal letter of complaint about an employee? How do I write a letter of concern to my employer? We provide a useful Employee Formal Complaint Letter that fits your needs!

In every organizational, business or professional environment, problems and concerns are inevitable. In order to minimize, standardize and deal with these problems in a professional and formal manner, complaint letters are used. It is usually regarded as the last resort to solve a problem. An employee complaint letter is a letter written by an employee to complain about their dissatisfaction to the company. So in the first paragraph of the letter's body, you have to state the main purpose of the letter to let the readers know why you write this letter. If you don’t know how to write a formal complaint to your supervisor, this template is very helpful to you.

The way you present yourself is important and should always get your utmost attention. There are many rules to follow when writing a formal letter like a Employee Formal Complaint Letter, and these are the essential rules to follow:

Step 1: Type your address
Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.

Step 2: Type the date
Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left. 

Step 3: Type the recipient's address
Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual. 

Step 4: Type the salutation
Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name. 

Step 5: Compose the letter
In the first paragraph of the letter's body, you state the purpose of the letter. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.

Step 6: Close the letter
Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title. 

Formal Employee Formal Complaint Letter:

  • To Whom It May Concern / Dear Mr., Mrs.,
  • This is to bring to your notice that on {{DAY, DATE, YEAR}}, they had allotted the {{NAME}} team a cab for home drop at {{TIME}}. 
  • The team consists of three women employees and one male employee. I am one of the three female employees.
  • I am writing to you to bring to your notice that the Transport facility provided by the company for the night shift teams is really unsafe. {{DAY}}, we started from office after our night shift at {{TIME}}. 
  • he two men were the first to reach their destination. 
  • After that, the chauffer of the cab as well as the security escort refused to go any further. 
  • At the dark hours of night, the chauffer told us that there was a lack of fuel in the car and hence he would not drive any further. 
  • All three of us were panic-stricken. We were helpless.
  • We tried to make a point by saying that they should call the office and arrange for another means by which we could be dropped home, but they denied us any help. Finally, we had to call our parents and they took us back home from that spot. 
  • This is to bring to your notice the erratic transportation facility organized by the company for my team members. 
  • As you know, the understanding has been that the company would provide transportation to the team members who have come to us from other branches to help us with the current project.
  • The erratic transport facility is eating into a lot of our working time and is hindering our work-schedule.
  • I am sure you will understand the seriousness of the issue and arrange for proper transportation. 
  • All our earlier verbal complaints to your department have brought forth no results, so this has prompted me to write an official complaint letter to you.
  • I hope you would take necessary actions so that work does not get affected due to this. 
  • It is a matter of shame and disgust to work on night shift and face such problems.
  • I on behalf of my fellow cab mates wish to inform you that it will not be possible for us to continue work if basic requirements and safety of employees is not taken care of. 
  • Please look into the matter urgently.

As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Employee Formal Complaint Letter template and you will see you will save time and increase your effectiveness.

Download this formal Employee Formal Complaint Letter template now, good luck!

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