Grievance Letter

grievance letter template
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How to write a grievance letter against your supervisor? What are some examples of grievances? Download this sample of a formal Grievance Letter now.

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How to write a grievance letter against your supervisor? What are some examples of grievances?

When you want to start writing a grievance letter, consider the following: 

  • Put your complaint in writing to a responsible person within the company that has the power to change the procedures, business, companies output;
  • Clearly write ‘Formal complaint’ at the top of your letter and keep a copy;  
  • Save all written communication;
  • Keep copies of everything, make a paper trail and always include any replies you get when you respond;
  • include enough information to make clear the issue;
  • being grieved but you should not try to make your arguments for your position on the issue in the letter;
  • keep it short and factual, mention dates and times if necessary;
  • If they communicate verbally—create a written record by writing them an email with a record of what was said in the conversation: “just to confirm our conversation today concerning grievance.
  • Make sure the grievant is updated with relevant information or developments;
  • Keep track of timelines.

Here is a useful sample of a grievance letter: 

Sample of a grievance letter against supervisor:

Dear {{Name}}, 
I have been trying to catch up with you, chasing you around. But I didn’t get the opportunity to speak to you. I find myself a very hard-working person. Not just my own work, I have always tried to be very supportive of my colleagues as well. I am the one who always volunteers to cover for people absent from work.
As you know, {{Name of the employee}} has left and we did not find a suitable replacement for him yet. This has left me with a lot of work. Even though I have been so helpful towards people, no one has vouched to help me. This overwork is making us work overtime even on weekends as well. This does not mean that I am running away from work. But a little help would be great now. With thanks,
Yours sincerely,

You can download this letter, and many others as a set of complaint or grievance letters. But please remember, this is a sample only and you have to customize it according to your situation. Please consult legal documentation, such as labor or purchase contracts to determine what information is actually required.

Download this sample of a formal Grievance Letter to your supervisor regarding overwork now.

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