Employee Warning Letter


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How do you write a warning letter to an employee? Download this sample Employee Warning Letter template now for your reference.


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How do you write a warning letter to an employee?

An Employee Warning Notice is created when an employee shows a specific type of performance, that requires some tracking. Since his or her performance in the workplace needs to go on the record, it either is to exemplify their work or for disciplinary action which can also mean termination.

Since this form is made for employment, it classifies as a sample Human resources (HR) document. Building a business has many steps and requirements, and one crucial component of starting and getting a business to grow that often gets overlooked is HR. Having an HR manager or department within your company requires effort and knowledge, and, depending on the size and industry, might become quickly overwhelming. 

Within an organization, the Human resources department manages its employees, from the beginning: by selecting and recruiting staff (sifting through resumes, job applications, and conducting interviews), onboarding and training them, do performance reviews (KPO setting, annual review, etc), all employment-related paperwork, and finally also arranges the termination of the employees. They need to oversee the organization's fair employment practices, HR Handbook, workplace safety, benefits, payroll, and vacation time.

We support you and your company by providing this Human Resources document template, which will help you to make a perfect one! This Employee Warning Notice is created by HR professionals, and intelligently structured, and easy-to-navigate through. Pay close attention to its content, to make sure that it fits your own needs. 

Employee Warning Letter:

Dear {{Name}}, 
You have been absent from work on {{number}} consecutive workdays {{insert dates}} without providing any notification or reason for your absence. As you are aware, you are required to notify us of your inability to attend work prior to the commencement of your shift. We have attempted to contact you on {{date}} by phone but without success. We are concerned about the reasons for your non-attendance at work. 
Please contact me immediately to discuss the reasons for your absence and failure to notify us, and your expected return date. This absence must be discussed prior to you recommencing work. If you do not intend to return to work, please provide notice of your resignation in writing. Please include any company property {{e.g. keys}} to us in person immediately. 
If you fail to respond to this letter by {{enter date and time}}, we will have no alternative but to assume that you do not intend to return to work and have in fact abandoned your employment. I urge you to contact me to discuss the situation immediately.
Yours sincerely,

The Employee Warning can be submitted to the individual via e-mail, in-person, or posted in their workspace for the official notice. Download this sample Employee Warning Notice template for your reference. This will save you or your HR department time, cost, and effort and helps you to create a robust HR system.

After sending out an Employee Warning Notice, the following actions can be taken:

  • Warning
  • Probation 
  • Suspension
  • Dismissal
  • Other

If there are further incidents, we will impose further discipline up to and including dismissal. Download this sample Employee Warning Letter template now for your reference.

Also interested in other HR templates? Browse through our database and get instant access to hundreds of free and premium HR documents, HR forms, HR agreements, and more.


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