Reference Letter


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How to write a Reference letter? What do you write in a reference letter? How do you write a good reference letter? Download this Reference letter template now!


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What do you write in a reference letter? How do you write a good reference letter?

A Reference Letter is also known as a letter of reference or recommendation letter, that is a written recommendation from a previous or current manager, boss, supervisor, professor, coworker, peer, or personal relation of the requester of the letter, and it gives insights regarding the persons’ knowledge, skills, experience, awards, or aptitudes that he or she possess.

It’s common to use a reference letter during the search for a new job, project, or when you are applying for a program at a graduate school. Especially for students, reference letters may be required when applying for awards, funds, or grants such as a scholarship or fellowship. When presented selectively in a portfolio, reference letters provide compelling evidence to an employer or committee about your abilities. This blank reference letter is intuitive, ready-to-use when you want to recommend a person for a job position in another company or organization. Try it now and let this sample letter inspire you. We certainly encourage you to use this for your own benefit.

Recommendation Letter Template:

  • Dear {{Recipient’s Name}},
  • To Whom It May Concern,
  • Dear {{name of friend}},

Body of the letter First paragraph.
The first paragraph is the introduction portion. The sender will let the receiver his intention of writing. In the first paragraph, it is usually the portion where one will make a greeting and would ask the recipient how they are doing. Included also in the introduction is the inquiry of the sender about the recipient’s health and if it is a reply letter about the receipt of the previous letter.

  • It is with great pleasure that I recommend {{Name}}.
  • I have known her for {{Number of Years}} years.
  • {{he/she}} has always displayed a high degree of integrity, responsibility, and ambition. 
  • {{He/She}} is definitely a leader rather than a follower. In addition to her excellent scholastic accomplishments, {{he/she}} has proven her leadership ability by organizing a hockey league in a location to provide young people an opportunity to compete and learn good sportsmanship.

Second Paragraph.
The second paragraph is where you shall exchange information. Start it by saying what you feel or your opinion on something he said. You can also discuss here any activities you have done. Try to inform the recipient of your recent achievement or interest or pursuits.

  • {{Name}} is also a most dependable team player. Her good judgment and mature outlook ensure a logical and practical approach to {{His/her}} endeavors.
  • {{Name}} would be an asset to any organization, and I am happy to give her my wholehearted endorsement.
  • After our days in school, he diligently looked for employment and nailed {{Job position}} locally. He is exceedingly passionate about his duties and treated them with the necessary seriousness. 
  • With his exceptional people skills, he helped staff members with their administrative responsibilities.

Third paragraph.
Under this paragraph, you are supposed to end your letter. You can tell here your feelings about your distance and wish the recipient friend luck.
{{Complimentary close}} casual signing
Sincerely,

  • I exceptionally recommend {{Recipient’s Name}} for the job of {{Job position}} at {{Company Name}}.
  • {{Recipient’s Name}} is my close childhood friend whom I have known for {{number}} years. 
  • I watched his skills grow from humble beginnings ever since our college days where he majored in Management. 
  • I honestly believe he is the man for the job.
  • Unfortunately, the {{Company Name}} suffered an unforeseen fire and is no more. 
  • {{Recipient’s Name}} is a hard worker whose passion and devotion will positively impact your Gallery. I am confident to recommend {{Recipient’s Name}} for the post of {{Job position}}. If you have any inquiries about him, do not hesitate to ask.
  • If you have any inquiries about him, do not hesitate to ask.
  • Sincerely,

Sample Reference Letter for Scholarship:

Dear {{Name}}, Dear {{Scholarhip Name}}:
I hold {{student first and last name}} in the highest esteem, and recommend {{him/her}} for the {{scholarship name}} without reservation.
As {{his/her}} Math teacher, I can attest that {{student first name}} is not one to back down from a challenge, either academic or personal. {{He/she}} finishes what {{he/she}} starts and never lets adversity get {{him/her}} down. Because of {{his/her}} bold vision and perseverance, our school now has a community-funded computer lab. {{Student first name}}’s dedication to that project continues as {{he/she}} supervises computer training in our community.
{{Student first name}}’s combination of academic achievement, leadership and personal character make {{him/her}} an ideal candidate. Once you meet {{student first name}} you will see why I am so enthusiastic about {{him/her}}, both as a student and a young citizen.
Yours sincerely,

Sample Reference Letter to Employer:

Dear Name of Employer,
I am pleased to write a letter of recommendation for {{name of student}}. I highly recommend {{name of student}} to your organization for the position of {{job title}}.
I have known {{name of student}} for the past {{number of months, semesters, years}}as {{he/she}} has taken the following courses that I teach: {{list courses, give a brief description of the content of course}}. As {{his/her}} professor, I have had an opportunity to observe {{his/her}} participation and interaction in class and to evaluate {{name of student}}’s knowledge of the subject matter. {{He/she}} is an outstanding student in all respects. {{Name of student}} has proven that through hard work, follow-through, and teamwork, {{he/she}} can accomplish tasks in a courteous and timely manner. 
{{Give one or two specific examples of the student's performance. Also, list other activities that the student is involved with at the university and outside of the university. Point out the areas in which this individual has learned and had the chance to grow with these opportunities.}}
{{Name of student}} is well equipped to grow from challenges that {{he/she}} is presented with. {{His/her}} {{list three key traits (examples: patience, teaching ability, strong computer programming stills…)}}, prepare {{him/her}} beautifully for your{{company/organization/school/program}}. I strongly endorse making {{name of student}} a member of your team at {{list company name/school/program}}.
Yours sincerely,

What makes a good reference letter?

  • Enthusiastic! Show off the character and personality of the person;
  • Provide descriptions of your contributions to the work/academic environment related to completed tasks on time or your strengths;
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Explain how you performed the responsibilities required, and therefore it’s good to study some appealing  anecdotes;
  • If possible, a statement indicating people would re-hire you or collaborate with you on another project;
  • Structured and written to highlight the person's strengths;
  • Immediately clear about the purpose and position the person is seeking;
  • Brief, preferably one or pages in length;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the University, company or organization;
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address;
  • Expands upon their resume; do not repeat it verbatim in your reference letter as well.

Feel free to download this intuitive template that is available in several kinds of formats, or try any other of our basic or advanced templates, forms, or documents. Don't reinvent the wheel every time you are asked to write a recommendation. Instead, we hope this letter sample can save precious time, effort and it will help you to compose the perfect recommendation.

Download this sample reference letter template and save yourself time and effort! You will see that completing your recommendation has just become a little easier.


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