Promotion Offer Letter Sample Format

How do you propose an employee for promotion? Are you looking for a professional Promotion Offer Letter?

Great performance by your staff can make a business! However, the opposite is also true. Therefore, it's important to keep employees motivated and show them a path to growth, and a position to grow in. Do you have an idea of what you want to draft, but you cannot find the exact words yet to write it down or lack the inspiration how to make it? 

The important points that must be considered while drafting the promotion letter template are as follows:

  • Before writing the letter for promotion for any employee, it is important for the respective departments to update themselves with the current promotion policies especially the incentive percentage, the date of promotion etc.
  • The letter should be enthusiastic and motivating. 
  • The job promotion letter should be able to develop a sense of belonging towards the company and also be able to promote the interest of the employee towards his or her work responsibilities. 
  • The promotion announcement letter should be able to appraise the efforts of the employee and must end on a motivating note.

This job promotion letter template will capture your audience's attention:

Promotion Offer Letter sample format:
Dear ((Name)),
Congratulations on your promotion to the ((position title)) for ((agency)). Your promotion date is effective ((date)), and your salary is $((salary)) per month. This is Step ((#)) of Salary Range ((#)). Or Your salary is between Steps ((#)) and ((#)) and will remain off-step until your next salary eligibility date. Or (List other circumstances affecting the salary.)
You must bring identifying documents necessary to complete an Employment Verification Form (I-9).
Attached is a sample Form I-9. Page three lists the types of documents you need to bring to verify your eligibility to be employed. Your employment is contingent upon your eligibility for employment. ((Only to be included if candidate is new to the agency.)) Please report to ((name of supervisor)) at ((location)) on ((date)) at ((time)).
You will serve a promotional trial service period of ((#)) months. ((If applicable, if you successfully complete promotional trial service, you will receive a one-step salary increase.)) ((Check the appropriate CBA or State HR Policy Pay Practices.))
Our agency accepted ((#)) hours of your vacation leave. Your unused Personal Business Leave and Sick Leave will transfer in full. ((If applicable.))
I have included two copies of this letter. Please sign one and return it to me by ((date)). The other copy is for you to keep.
Thank you for accepting this position. The skills and talent you bring to this position will greatly assist this administration in achieving its goals. Sincerely,

Feel free to download this intuitive template that is available in several kinds of formats, or try any other of our basic or advanced templates, forms or documents. Don't reinvent the wheel when you need such a letter.

Download this Promotion Offer Letter Format template and save yourself time and efforts! You will see completing your task has never been simpler!

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