Writing a resignation letter



How do I write a short letter of resignation?

So goes a popular saying in Dutch used to announce one’s departure without having to go into detail. There is a time of arriving and a time of leaving. When you are about to retire, it's best to make a written announcement and keep a few week's or months' notices. At least 2 weeks would be the absolute minimum in many countries. It’s important to formalize your departure by notifying your employer in writing with a formal retirement letter.

The letter should include the details of your departure, such as the date you are resigning/retiring, which will be the last day you work. You may be able to negotiate about the exact retirement date since it might be mutually beneficial to change the date for you and your employer.

If you can help during the transition that will follow your resignation, mention this as well.
Make use of our retirement leave letter template to help to come to a perfect personalized version. The objective of writing this letter is to announce your retirement date to your boss or HR manager and to request a meeting to discuss the handover and other formalities.  

Whether the letter is formal, or not, we advise putting the reason for the leave in the first paragraph of the letter's body. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph. Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title. 

Resignation letter sample content:

Dear Mr., Mrs. Supervisor,
I would like to inform you of my intention to resign from a position, at the company, effective two weeks from today. I appreciate the opportunities you gave me during my tenure at the company. Please let me know what assistance you'll require from me during the transfer period.

Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time.

We hope you made the best decision and this Resignation letter sample can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next chapter!


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