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Responsibilities and Duties Develops an operational budget for adoption by the Committee at the start of each year Ensure all the responsibilities under the Associations Incorporation Act are discharged Responsible for handling the finances of the North Shore Football Club, including the collection of all money and the payment of all Club bills/expenses in accordance with Committee directives Maintains a permanent true and accurate financial record of the Club (Profit Loss, balance sheet, transactions, and highlights any anomalies Balance accounts and bank statements Ensures receipts are written for all money received and that monies are banked promptly Ensures all cheques are signed and authorised and accounts paid by due date Work with the President to ensure all Insurances are up to date and in place Prepare the financial records for the annual audit and prepares draft financial statement for audit Deliver all relevant club records to the Club Auditor and collect them at completion of the Audit Prepares and presents Treasurers Report, Auditors Report and audited financial statements to Annual General Meeting Prepares and submits Financial Returns to Office of Fair Trading for Incorporation requirements Must attend all monthly Committee meetings with accounts in order, bank balance, bills to be paid and monthly financial report (thus keeping committee regularly informed of the club s financial position) Bank Accounts and Banking Money must be banked ASAP and not held onto for days Signatory on club bank account Maintains all required Club bank accounts, arranging for officer signatures as required Bookkeeping All transactions are recorded in an Excel spreadsheet Income and expenses need to be allocated to the right column All invoices should have cheque number highlighted on top of page and filed in order of numbers In your files you should keep all bank statements, minutes of monthly meetings, cash receipts, journal entry receipts, Sunshine Coast Football statem